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ashleyauten
Level 1

How do I record a physical check from a checking account that was used to pay a CC account? The CC account is synced to Quickbooks, the checking account is manual entry?

I have my CC account linked to Quickbooks and I add each transaction to the appropriate expense category as they post.  My bank account is unable to be added to Quickbooks so I manually enter all the transactions and checks.  If I write a physical check to pay the CC balance then how do I record it?   

Before syncing my CC account to Quickbooks, I would itemize my check payment into the appropriate expense categories.   If I just record the check amount (without the itemization) then I would have incorrect expense totals?
1 Comment 1
john-pero
Community Champion

How do I record a physical check from a checking account that was used to pay a CC account? The CC account is synced to Quickbooks, the checking account is manual entry?

Payment on a credit card balance by check or otherwise is NEVER an expense. When you use yoru card you are incurring an expense at the time of purchase by getting a micro loan from the credit card company. Even in cash basis accounting this is actual expense before you pay. Think of it in terms of a bank line of credit used to buy stuff. Same concept.

 

When you pay the cc company since none of the payment is expense, not even interest or late charges, it is 100% paydown of an existing loan - the cc balance. So it is as simple as entering the actual cc credit card type account in the detail line of the check.

 

If you wish, you can reconcile the cc account first and you will be prompted to create a payment check that will record to the correct account for the amount you choose to pay

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