I appreciate you for sharing your detailed concern here in the Community, thelittleschoolbusinessoffice.
It's a good business practice to avoid mixing business and personal expenditures, but sometimes it happens. No worries, I'm here to help you record the transaction in QuickBooks Online. Then, we can reimburse the company.
Let's record a personal expense from a business account. Here's how:
- Go to + New.
- Select Check or Expense.
- Choose a Payee from the drop-down menu.
- Select the Amazon account you used to make the purchase.
- In the Category details section, click the drop-down menu to select the tax category that fits your need.
- Enter the correct amount of the purchase.
- Select Save and close.
Once done, I suggest following these steps to reimburse the company:
- Go to + New.
- Select Bank Deposit.
- Choose the Account to add the reimbursement to, and select the Date.
- Go to the Add funds to this deposit section.
- In the Received From field, enter the person who made the personal expense, then select the account.
- Select the Payment Method and enter the reimbursement amount.
- After that, click on Save and close.
In case you'll want to record business expenses you made with personal funds, I recommend checking this article to learn how: Pay for Business Expenses with Personal Funds.
Additionally, I've included our Year End guide article for future reference. This contains information that'll help complete year-end tasks and end the year smoothly.
It's my pleasure to assist you. Please know that we're always here to help if need assistance in managing your QuickBooks transactions.
