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Senior Explorer **

How to Run Report of Company Operating Expenses

I am trying to run a report for an LLC that shows all company expenses only, and not job related expenses.  In other words, I want to see a report that shows Members Draw, donations, auto expenses, marketing, insurace, office supplies, professional fees, utilities, rent, etc.  I try to run a P&L with expenses only and since it is an LLC, it won't show the Members Draw and that is not considered and expense on a P&L, but we would like to show it so we can track along with our other monthly expenses.

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Best answer 08-29-2019

Accepted Solutions
Senior Explorer **

Re: How to Run Report of Company Operating Expenses

It's working!  Thank you.  I appreciate your time and guidance.

View solution in original post

7 Comments
QuickBooks Team

Re: How to Run Report of Company Operating Expenses

Good day, Kitkat2.

 

Members and owners draw will not show up in the P&L report because they are equity transactions. Instead, they will show up in the Balance Sheet report.

 

You might want to create a Custom Transaction Detail Report. Then, customize it to select all expense-type of transactions. It will list of transactions regardless of the accounts that were used. Here's how: 

 

  1. Go to the Reports menu, scroll-down to Custom Reports, and then click Transaction Detail.
  2. Proceed to the Filters tab, then look for Transaction Type in the Search field. 
  3. Click the drop-down list for Transaction Type and click Multiple Transaction Types.
  4. Select all types that you want to be included in the report.
  5. Click OK.

I'll be around if you need more help running transaction reports in QuickBooks. 

Senior Explorer **

Re: How to Run Report of Company Operating Expenses

Thank you but that just gives me a general report of all transactions.  I would like something that shows by category and this lumps everything together.  I guess I just need to do a P&L of just expenses and then add to it the Members Draw.

QuickBooks Team

Re: How to Run Report of Company Operating Expenses

Hello there, Kitkat2.

 

You can use that report to show the company expenses by category, including the Members Draw. When you pull up that report, you can filter it by Account. Here's how:

  1. Pull up the Custom Report. From the Filters tab, select the Account.
  2. From the Account drop-down, click Multiple Accounts.
  3. Select all the applicable accounts and the Members Draw.
  4. Hit OK.

You can also memorized the said report. This way, you do not have to go through the customization process again.

 

Please let me know if you have other questions.

Senior Explorer **

Re: How to Run Report of Company Operating Expenses

Yes, I did that, but it still does a running total of all amounts and doesn't do a summary of each category.

QuickBooks Team

Re: How to Run Report of Company Operating Expenses

I appreciate the steps you've performed to get the report you need, Kitkat2.

 

We can run the Custom Summary Report to show the total amount per account. To be able to view the transactions, you can double-click on the amount. 

 

You can customize the columns you'll want to display. Also, filter the report adding the expense accounts with the Members Draw in it. 

  1. Click Reports.
  2. Choose Custom Reports 
  3. Select Summary

Keep me posted if there's anything else that I can help you with. 

Senior Explorer **

Re: How to Run Report of Company Operating Expenses

It's working!  Thank you.  I appreciate your time and guidance.

View solution in original post

Content Leader

Re: How to Run Report of Company Operating Expenses

Thanks for taking the time to post a follow-up, @Kitkat2.

 

It's great to hear that this reporting option is working for you! 

 

The Community has your back, so please don't hesitate to let us know if we can be of additional assistance. Cheering you to continued success! 

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