You do not need to track your inventory in QuickBooks Online (QBO) if you're already using Square POS for inventory management, Admin407.
Once you integrate Square to QBO, QuickBooks automatically matches the items in a transaction to existing product/services within QuickBooks based on the item name.
- If the item name matches an existing product and service in QuickBooks, QuickBooks will use the matched product or service directly.
- If there's no match, QuickBooks will assign the transaction to a default item called Square Sales. In this case, QuickBooks updates the transaction description with the item name provided by Square.
To ensure proper synchronization and eliminate duplicate inventory tracking across both systems, you can manually review incoming Square transactions in QuickBooks and match products or services between the two apps.
To match duplicate item, follow the step outlined below:
- Select the Square tile, then For review.
- Select a transaction to see the details.
- Under Products and services, locate the Select match button for specific item. Click this button to find potential matches.
- In the drawer that displays, QuickBooks will display the Square product details side-by-side with potential item matches from QuickBooks. Review these to verify a match.
- Select the QuickBooks item that best matches the Square item, then select Next.
- Click Done once you've successfully matched the items. From this point forward, QuickBooks will automatically match these items for subsequent transactions.
For more information on how you can categorize, and match transactions, customers, and product to keep your books on track, read this article for reference: Connect and Manage Square Transactions in QuickBooks Online.
If you have any additional questions or concerns about setting up or managing the integration, please don't hesitate to as. I'm here to help you and make sure everything runs smoothly and efficiently.
