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Level 2

Importing an IIF files

To record my payroll, I import an IIF file created by my payroll company. It has worked perfectly until recently. When I import the IIF file now, the check numbers that are in the IIF file are changed to "Ready to Print" in the check register. I have been working on this for some time but cannot figure it out. 

 

6 Comments
Anonymous
Not applicable

Re: Importing an IIF files

Are you using QB 2019?

 

If so, see our recommendations here: BRC QuickBooks 2019 IIF Import Changes and Recommendations 

Level 2

Re: Importing an IIF files

I am using Quickbooks Premier 2019 Nonprofit desktop

 

QuickBooks Team

Re: Importing an IIF files

Thanks for getting back and confirming your QuickBooks version, @RobertR.

 

Allow me to join this thread and help with recording payroll transactions in your QuickBooks Premier 2019 Nonprofit Desktop.

 

For now, the IFF payroll file can't be imported in QuickBooks. This is the same reason the check number changed by default to "Ready to Print" in the check register. To learn more about it, I'm adding the import Intuit Interchange Format (.IIF) files article.

 

Meanwhile, you'll have to use the Enter historical payroll data tool to achieve your goal.

  1. On the top menu, click the Help tab.
  2. Select About Intuit QuickBooks Premier (the last option).
  3. Once the QuickBooks logo pops-up, press Ctrl + Alt + Y or Ctrl + Shift + Y to open the Setup YTD Amounts window.
  4. In the Set Up YTD Amounts window, see which documents you will need to enter YTD history for and click Next.
  5. When prompted to enter the date you want your YTD entries to affect accounts, enter your estimated first payroll date in both boxes and select Next.
  6. Enter your estimated first payroll date, and choose Next. This will need to be adjusted to a later date if you have trouble entering current quarter YTD.
  7. Double-click each employee to enter their YTD summaries and click Next.
  8. Once you have completed all YTD entries, click OK or Next to close the Employee Summary Information window.
    1.PNG
  9. If you need to enter payments that you've already made for taxes and other payroll liabilities from the beginning of the calendar year, refer to this link: Enter historical tax payments.
  10. Click the Finish button to close the window.

That should help you add the previous payroll information, @RobertR. Keep me posted about the results by leaving a comment in this thread. I'm still here to help you more if you have other import or payroll questions.

Level 1

Re: Importing an IIF files

What do you mean you can't import an IIF file in Quickbooks???  For 5 years now, i have imported the journal entry from ADP's website... as an IIF file, and it has worked every single time FOR 5 YEARS!!!  NOW, WITH THIS UPDATE, IT WILL NO LONGER IMPORT!!!  I am using QB Desktop 2019.  There has NEVER been an issue, now there is...since this update.  there is definitely a problem!!!  i am just having to bypass the regular import and use the import without checking option so the journal entry will record.  WHAT'S GOING ON QUICKBOOKS DESKTOP 2019???

Level 2

Re: Importing an IIF files

Hi Erin, 

What I have found is that the new Import utility does not like importing payroll and other files. The screening process has really been messed up. 

The way around this is to click on the link at the bottom of the import box (Utilities/Import/IIF Files). The link says "Import it for me. I'll fix it later"  If you use this, the import should work. It does for me. 

 

Hope this helps. 

Robert

Level 1

Re: Importing an IIF files

Thanks Richard. That is exactly what i did for my ADP payroll GL entry last week. But, the fact that our organization paid a very pretty penny for QB 2019, QB should be looking into and correcting the bugs in the new release instead giving BS excuses to us...their PAYING customers. I can't stand excuses. This feature is not working correctly...unless QB did this on purpose so their customers would have to use QB Payroll add-ons. I am extremely busy in my profession, as are all of you, i am sure. I put out quality work. I give my all to do it right the first time. I don't think it is too much to ask that an upgrade you pay for be functioning properly and at least have the functions of the previous release, PLUS. Yes, i get bugs happen in new software releases, so make the customers aware of the bugs and work on a fix. But the responses i have seen from QB regarding the IIF issue is just completely wrong and quite frankly deflective. sorry ...rant over. I am just really disappointed in QB. I work for a Government Entity, and there is no QB Government Fund Accounting software. You can force a Fund accounting system, but the financial reports won't be exactly the way they should be. I was told by QB they had Fund accounting software for government entities. i did a massive amount of research, and it just isn't the case. Anyway, i hope QB finds a fix for the 2019 bugs. I apologize for sounding so intolerant. My level of patience today is a minus 200!! LOl. Happy future 4th to you all! Again, Thank you Robert for your post.

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