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Level 1

Inventory tracking in 2 warehouses

I read the discussion in multiple warehouses in QBO.  A client has this problem now.  As I look at creating a new inventory part in the desktop version, I see that we can pick    "Subitem of".    Perhaps we can make an item called Warehouse 2  and   create duplicate items necessary with the subitem box checked.          Or would it be better to make all new items with a different first letter identifier?   I am thinking ahead for reports and sales invoice item picking.   Any thoughts on this?    Thanks.

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Inventory tracking in 2 warehouses

Hi there, @Cheryl Nelson1.


I'd like to help guide you in the right direction with your inventory tracking. 


The Online and Desktop version may vary when it comes to inventory. For tracking inventory sites/location, you can use the Advance Inventory feature for QuickBooks Desktop. This will help you store inventory at different warehouses and other locations. You may check this helpful article for information: Set up Advanced Inventory.


However, this feature is only available if you're using the Enterprise version.


Creating an item as a sub-item is one way to easily organize reports for a group of similar items. Your accounting data is not affected by having or not having items as sub-items. You may refer to this article for details: Add, edit, and delete items.


Also, I'd like to include this community post for other tips about inventory location:


Let me know if you have follow-up questions about inventory. I'll be here to help.

Level 1

Inventory tracking in 2 warehouses

Thank you for that information.   I will forward the Enterprise idea.


Do you know how I would find someone with this Enterprise/Inventory experience?

I am a pro advisor with little upgrade experience or inventory experience.



thanks again

QuickBooks Team

Inventory tracking in 2 warehouses

Thanks for getting back to QuickBooks Community, @Cheryl Nelson1.


I am here to help you find an answer about Inventory in QuickBooks Desktop.


You've got the right person to assist you if you have further concern about inventory. I'd be happy to help and provide you with some information.


To learn more about how to setting up and manage inventory, you can check out to this article for more information and use it for your future reference:



Let me know if there's anything else I can do for you, I always have your back. Thanks for reaching out, wishing you and your business the best.

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