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justin_dev
Level 2

Invoice and Inventory

Is there a way to make invoicing not effect inventory until after the invoice is paid in full? Basically I want to only change the inventory counts once an invoice is completed. Thanks

Solved
Best answer October 12, 2020

Best Answers
RCV
QuickBooks Team
QuickBooks Team

Invoice and Inventory

Great to have you here, justin_dev. 

 

The option not to affect inventory until after the invoice is paid in full is unavailable. What we can do is create an estimate in QuickBooks Online (QBO). It is non-posting transactions that are saved but will not affect the inventory counts. They will also not reflect on report totals and don't affect the customer's or the accounts receivable balance. Here's how:

  1. Tick the + New Plus button.
  2. Under Customers, select Estimate.
  3. Select a Customer then choose a status on the drop-down under the customer's name.
  4. Enter the details in Estimate Date, Expiration DateProduct/ServiceDescriptionQtyRateAmountTaxMessage, and Discount fields. 
  5. Press Save and close.

After a customer accepts your estimate, we can convert it into an invoice in QBO. Feel free to visit the Sales transactions page for more insights about adding, managing customer invoices, sales receipts, and other sales forms.

 

That'll do it. I'll be right here to continue helping if you need a hand with setting up progress invoicing or any QBO related. Assistance is just a post away.

View solution in original post

1 Comment 1
RCV
QuickBooks Team
QuickBooks Team

Invoice and Inventory

Great to have you here, justin_dev. 

 

The option not to affect inventory until after the invoice is paid in full is unavailable. What we can do is create an estimate in QuickBooks Online (QBO). It is non-posting transactions that are saved but will not affect the inventory counts. They will also not reflect on report totals and don't affect the customer's or the accounts receivable balance. Here's how:

  1. Tick the + New Plus button.
  2. Under Customers, select Estimate.
  3. Select a Customer then choose a status on the drop-down under the customer's name.
  4. Enter the details in Estimate Date, Expiration DateProduct/ServiceDescriptionQtyRateAmountTaxMessage, and Discount fields. 
  5. Press Save and close.

After a customer accepts your estimate, we can convert it into an invoice in QBO. Feel free to visit the Sales transactions page for more insights about adding, managing customer invoices, sales receipts, and other sales forms.

 

That'll do it. I'll be right here to continue helping if you need a hand with setting up progress invoicing or any QBO related. Assistance is just a post away.

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