This is sad, that they never used QB well for what you wanted: "This was done so when an event was completed a General Journal was done to "bring over"/close out the event.
The board wants to now see the income and expenses each month as events begun to be organized. I went into a item to change to income"
It doesn't become Income, if the JE handled the data, too.
I recommend doing this: Make a New Parent Item of that type and name it Old - DO NOT USE. Put the existing items under this and then make the Entire Group Inactive.
Let's review Items: you want them to control the flow of data to the accounts from where you will use them. The Items can be single-sided or Two Sided, as Income only, expense only, or a Profitability item. Items are something you buy, sell, make, do, charge.
There is no JE for QB AR, AP, Sales, Sales Taxes, QB Inventory, QB Payroll. None of that should be done using JE. The Liability Management is typically done for Customer activities, as well; not as JE. You avoid JE for anything with Names related.
Your Events can be Items linked to Income, but also, you might want to use Class Tracking. Example:
Food Bank Fundraiser, Donation Income service item, Class = Restricted Funds and Subclass = Food Bank. Or, if everything about the Food Bank is a restricted Purpose, then all you need is Class for Food Bank. That way, everything you enter as Income and expense and Balance sheet also has Class tracking on it, for all reporting needs.
I recommend the book Running QB for Not For Profits, by Kathy Ivens.
If you are a wedding/event planner, then Events = Customer, or Customer and Job.
