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SH2019
Level 1

Making Adjusting journal entry as an outside accountant (CPA)

As a CPA, I would like to be able to make Adjusting Journal Entries in client's QB (restored file) and print out an Adjusted Trial Balance.  Instead of making the General Journal Entries. I expect to be able to print out a AJE report and ATB report, showing client's unadjusted balances, my Adjustements and the Adjusted Balances. How can I do this?

8 Comments
qbteachmt
Level 15

Making Adjusting journal entry as an outside accountant (CPA)

It's important to Avoid JE for anything where Names will be used. Not for AP, AR, QB inventory, QB Sales, Sales Taxes, or QB Payroll.

 

"Instead of making the General Journal Entries. I expect to be able to print out a AJE report"

 

You need to Make Entries, to see anything on Reports. You print reports to see what is There.

 

"and ATB report, showing client's unadjusted balances, my Adjustements and the Adjusted Balances. How can I do this?'

 

By Making Journal Entries. Mark them as Adjustments at the top, so that the Adjusted Trial Balance Report has Three Columns:

Before

Adjustments

After

 

Please see my attachment.

SH2019
Level 1

Making Adjusting journal entry as an outside accountant (CPA)

The pdf copy you sent is what I expected to see. But what do you mean by "make them adjustment at the top"? How? 
Company>Make general journal entries, then the next screen is where you input the entry. How do you make it an "Adj"- adjustment?

HoneyLynn_G
QuickBooks Team

Making Adjusting journal entry as an outside accountant (CPA)

Hello there, @SH2019.

 

Allow me to step in and provide you the steps (with a screenshot) in creating an adjustment entry.

  1. Click Accountant.
  2. Choose Make General Journal Entries.
  3. Click the Adjusting Entry box.
  4. Enter the necessary information.
  5. Click Save & Close.

For additional insights, please check this article: Record a journal entry.

 

That should get you on the right track. Let me know if there's anything else I can help you with today. I'd be glad to further assist you. Wishing you all the best!

SH2019
Level 1

Making Adjusting journal entry as an outside accountant (CPA)

Thank you. But I don't see "Accountant" in my QuickBooks task bar. There are Favorites, Company, etc, but no "Accountant".

qbteachmt
Level 15

Making Adjusting journal entry as an outside accountant (CPA)

@SH2019

 

If you are not using QB Accountant, you don't have Accountant Functions. You only marked that you are using Desktop. That word is Generic to about 14 Programs.

QB Pro <== entry level

QB Premier <== includes plain Premier and "industry editions"

QB Accountant <== spun off of Premier Family

QB Enterprise <== uses a different data file than Pro/Premier

QB Enterprise Industry Editions

QB Enterprise Accountant

QB for Mac

IamjuViel
QuickBooks Team

Making Adjusting journal entry as an outside accountant (CPA)

Glad to hear again from you, @SH2019.

 

@qbteachmt is correct! Allow me to share additional information why you're not seeing the Accountant button on your end.

 

One possible reason you're not seeing it on the Menu bar is because of the version of QuickBooks you are currently using. You must have the QuickBooks Accountant Desktop version to see Accountant menu.

 

Since the Community page is a public space, I'd recommend reaching out to our Customer Care Team. A specialist will be able to verify the version of QuickBooks you're using on a secured environment.

 

Here’s how you can reach them:

  1. Visit: https://help.quickbooks.intuit.com/en_US/contact.
  2. Choose the QuickBooks Product.
  3. Look for your QuickBooks Desktop version.
  4. On the Contact Us page, select a topic.
  5. Click on Get Phone Number button to see the support number.

Keep me posted if you have other questions about QuickBooks subscription. I'd be happy to help you more and answer all your inquiries. Have a good day ahead!

RB Town Clerk
Level 1

Making Adjusting journal entry as an outside accountant (CPA)

So what's your recommendation for making opening balance adjustments for AR & AP?

ShallyMarR
QuickBooks Team

Making Adjusting journal entry as an outside accountant (CPA)

Hello @RB Town Clerk.

 

Thanks for visiting here in the Community.

 

If you want to write off your accounts receivable and accounts payable. Let me guide you how.

 

Please take note that, It's important to ask an accountant before fixing an accounts balance in journal entries and further assistance.

 

Here's how:

 

For Accounts Receivable:

 

a. From the Company menu, select Make General Journal Entries.

b. In the Make General Journal Entries window, change the date and fill in the entry number if necessary.For customer with over payment 1. Select the Account field and select Accounts Receivable from the drop down list.

2. Enter the amount under Debit column, tab to the Name column and select a Customer Name from the drop down list.

3. In the next line, select the offset account and enter the amount under Credit column.

 

For Accounts Payable:

 

a. From the Company menu, select Make General Journal Entries.

b. In the Make General Journal Entries window, change the date and fill in the entry number if necessary.For vendor with over payment 1. Select the Account field and select Accounts Payable from the drop down list.

2. Enter the amount under Credit column, tab to Name column and select the vendor name from the drop down list.

3. In the next line, select the offset account and enter the amount under Debit column.

 

You can refer to this article for more detailed steps and information: Write off customer and vendor balances.

 

Let me know if you have any questions. I look forward to hearing from you. Thank you!

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