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Level 1

Multiple credit cards and routine gas purchases made from different vendors

I have an LLC that operates an airplane partnership for four partners. Each partner has a charge card that is to be used for primarily gas purchases. Occasionally a card may be used for something other than gas. I just want to enter gas charges under one type of item, gas. I don’t really want to enter the vendor info just the purchase of the gas. That way gas purchases can be tracked. However, on those special occasions when something other than gas is purchased, I want to list the vendor. How do I do this?

2 Comments
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Anonymous
Not applicable

Multiple credit cards and routine gas purchases made from different vendors

As you're entering credit card charges on the CC form or in the register, enter the data as desired and record the transaction.  Omit the vendor if desired.

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Level 15

Multiple credit cards and routine gas purchases made from different vendors

Go to Lists menu > Other Names List. Here is where you put, for instance: Misc Fuel, Misc Supplies. Not every Fuel supplier in the US needs to be named, and they are not Vendor Names unless you get a Bill from them to pay later, and that is AP.

 

The Credit Card Charge entry is the best place to use Misc names.

 

You can still use a Vendor Name, when you like the tracking and reporting from the Vendor Center. For instance, you can use a Vendor Name for Misc Fuel Card 1, Misc Fuel Card 2. Even though you can run reports on the Card Used, this would give you a fast perspective to run Spending reports by Vendor Name = which Card.

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