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Level 1

New Business Branch/Locations

We are expanding our business by adding two new branches/locations.  Since it is the same ein number I'd rather not create another company to login to on quickbooks.  The chart of accounts, such as expenses/ revenue streams will be the same, as location "1".  I used to use peachtree years ago, but someone else had set up multi locations for me, for when I transfer items, or when we have to specify where the journal entries will be applied.  I.e. We used to use say a 'store supply' account number '1234', then '-123' as location A, so A would be 1234-123, and B would be like 1234-124.  Then our reports could be viewed for each location or the entire company at once.  What is the best way to do this on Quickbooks? 

4 Comments
QuickBooks Team

New Business Branch/Locations

Hi, dcl1.

 

You can use class tracking to track account balances by department, business office or location, separate properties, or any other meaningful breakdown of your business.

 

Here's how to turn on class tracking:

  1. Go to the Edit menu, then select Preferences.
  2. Choose Accounting, then go to the Company Preferences tab.
  3. Click the Use class tracking for transactions checkbox.
  4. If you want a reminder when you haven't assigned a class, select the Prompt to assign classes checkbox.
  5. Hit OK.

Also, you can track inventory stored at different sites or locations.

  1. From the Lists menu, select Inventory Site List.
  2. Click the Site button, then New.
  3. Enter the appropriate information.
  4. Repeat Steps 1 to 3 until all your sites are set up.

For the detailed steps about the process, click this article: 

Also, you can categorize your classes and subclasses in QuickBooks. For more information, please read out this article: Filter, sort or total reports by Class.

 

You can post again if you have other questions. I'm here to help. Take good care.

Community Champion

New Business Branch/Locations

Additionally if you stick with desktop you will need to self host in Avon environment or hirs out the hosting so that each locations be logged in to the single company file. For self hosting Azure from microsoft gets high ratings.

Level 15

New Business Branch/Locations

@john-pero 

What is Avon? Interesting to find any option to our current one. We have to find yet any cheaper solution.

 

@dcl1 

As mentioned by john-pero, consider deploying a private cloud solution to host your data locally. All remote sites and mobile users may work on the same data file at the same time. It costs $25/month/access.

https://partners.myquickcloud.com/?pc=fiatlux

 

Community Champion

New Business Branch/Locations

Azure. Not Avon. Blame danged google autocorrect. http://azure.microsoft.com/en-us/

 

For multiple users you will need a multi user license and valid product installed on each remote. Can still cost less than QBO

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