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Level 1

Old Item Receipt in AP Aging

I have a client that needs some old items on their AP Aging cleaned up. There is a one vendor with an Item Receipt from 2016. There is also a bill of the same amount that has been paid, so we cannot select Bill Received and address it that way. I can see that we can Delete or Void the Item Receipt, but I assume it will affect 2016 financials which we don't want. What can we do to get rid of the Item Receipt from 2016 so it won't show up on the AP Aging AND have the impact of whatever we do be reflected in 2020 and not 2016? 

1 Comment
QuickBooks Team

Old Item Receipt in AP Aging

Good Morning, @KJW2020


It's great to see you back in the Community. I'm here to help resolve the issue with a 2016 Item Receipt. Don't sweat it. It's a simple process. 


To properly remove the Item Receipt, I recommend deleting the transaction and then doing a mini-reconcile to correct your books after. Note: I suggest consulting with your accountant to be sure. They'll be able to give you the best accounting advice for your business. If you don't have an accountant, check out this link to find one near you. 


Here's how to do the mini-reconcile after deleting the Item Receipt: 


  1. Go to the Banking menu. 
  2. Pick Reconcile
  3. Select the account with the transactions you need to reconcile. 
  4. Enter a date for an "Off-cycle reconciliation" in the Date of Statement field. This date can be any date between your last reconciliation and the next scheduled one.
  5. Type in the balance of your last successful reconciliation in the Ending Balance field. Hit Continue
  6. Ensure the difference shows $0.00. 
  7. When you're ready, tap Reconcile Now


In addition, this is a guide that can provide some information about the reconcile workflow in your QuickBooks Desktop account. 


Let me know if these steps help. I want to ensure that you're able to get back to running your business. I'm only a comment away if you need me. Wishing you and your business continued success!

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