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Join nowI'm trying to enter a vehicle we just purchased. We did not lease. We did get a vehicle loan. I know how to set up the loan account in Chart of Accounts. That is finished. My question is to set up the fixed asset Vehicle. I need to track depreciation (I understand the accounts for this as I have already set it up for mowers).
We purchased vehicle for Grand total of 34261.92. This total breaks down like this
sale price $24625.00
Highway Use Tax $759..72
License Fees and Electronic Filing $225.00
Doc fee $699.00
Total Cash Price $26308.72 (Also the amount currently showing as balance when I log into our loan to make a payment)
Financing $7953.20 (This one made us sad)
Total Time Price $34261.92
Now for the question that has driven me insane for 2 days searching for the answer. What do I put as the Original Cost when I set this up? I feel if I put the 34261.92 and then depreciate over 5 years plus deduct interest expense in addition to standard mileage deduction it is kind of double tapping so makes me think I should make original cost 24625 which is the sale cost and then also deduct the fees in addition to the standard mileage deduction?? So lost.
I did also find out that I can split the loan payments into principle and interest and write off the interest paid each year at the end of the year in addition to the standard mileage deduction so we will be doing that.
set up the fixed asset something like this (all are fixed asset type accounts)
Fixed assets:
>> vehicle
>> >> cost
>> >> accum. depreciation vehicle
create the long term liability account, zero value.
From what you write there was no down payment, so
in the chart of accounts find the loan liability account, select use register, make an entry as an increase in the amount of the purchase price ($26,308.72) and select the fixed asset cost account in the account block, save
financing and total time price are just info for you, showing what you will have paid if you made all minimum payments on time for the life of the loan.
yes the interest paid on the loan, is an expense as of the payment date, not in bulk if you were referring to that.
electing the standard mileage rate is a judgement call at tax time. IF, if you elect to use the standard mileage rate, then you can NOT use the following expenses when filing taxes:
fuel expense
oil, tires, maintenance expense, etc etc
accumulated depreciation
etc
see
https://www.irs.gov/taxtopics/tc510
and IRS Pub 463
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