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Level 1


I work for a trucking company and prepare pay sheets for them in a spreadsheet. I deduct expenses from their pay.  10% of gross, percentage for use of fuel card, insurance if they are on our policy etc.  How do I record these expenses in quickbooks? I am using Pro 2020.  The percentages would be income for the company and the other (fuel, insurance etc would go under each category. Help please

4 Comments 4
QuickBooks Team


Hi there, @Specialk14.


Thank you for posting here and providing details of your concern.


Let me guide you, after you created the expenses for the payments you'll need to manually calculate the 10% you deduct for each employee. Then, if you are using payroll in paying the employee, create Other Deduction Payroll items. Change the liability of this deduction to an Income account. 


For additional information, please refer to these article links: 

However, you're paying an employee in different ways, you'll need to enter Journal Entry for making that deduction an income. I suggest doing a Journal Entry with the help of your accountant. 


Also, you can visit this site: for helpful articles that can guide you when having QuickBooks concerns. 


Feel free to leave a comment below if you have further questions. I'm always here to help. Have a great day!


Level 1


Thank you for your reply. I need to walk you through my 1099 process. I have all 1099 vendor pay on a spreadsheet. After deducting for their expenses which includes reimbursement items and income for the company I input there Net pay in  write checks to be direct deposited. Now I  need to account for the reimbursement expenses and the income items. I want to know if there is a way to input the gross pay for the vendor and then deduct the expenses and put them in there proper account. I have made new accounts for these expenses/income. I'm a backyard quickbooks user so please forgive me.

QuickBooks Team


It’s a pleasure working with you, @Specialk14.

I want to help you. However, there’s the right department that can guide and assist you further.


I suggest contacting our Support Team. You and our supports can initiate a screen share session so they can take a look at each step you made. They also have tools that can help modify your account in case there's a need to update it.


Here’s how:


  1. Go to the Help menu at the top.
  2. Choose QuickBooks Desktop Help F1.
  3. Select Contact Us.

Desktop support.PNG


To help you record the reimbursements accordingly, I also recommend seeking assistance with a professional accountant. This way, they can guide you into details on how to account the income and expenses.

You can check this link to learn more about QuickBooks: Help articles. It contains Account management, reports, and accounting topics that surely help you run the business efficiently.

Feel free to drop by again if you need help moving forward. I’ll always be here. Take care.

Level 4


When you enter the contractor into the write checks form, at the bottom,  enter the gross pay as contract labor.  Then enter the deductions from the spreadsheet one by one as a negative number and their assigned account. When you finish the check will be at the net pay.

This method will also provide correct 1099 totals at the end of the year.

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