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Level 1

Paid Less than Invoiced - How do I enter this correctly in quick books?

Due to the nature of my business, I invoice vendors for a set amount but am only reimbursed 85% of the charges.  This means there is an automatic deduction of 15% on each invoice.  How do I enter this correctly into quickbooks? I want to keep track of how much was invoiced vs how much was paid.

3 Comments
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QuickBooks Team

Paid Less than Invoiced - How do I enter this correctly in quick books?

Hello there, RegC.

 

You can add a vendor credit, then apply it to the bill.

 

Here's how:

  1. Click the Plus sign (+) icon.
  2. Choose Vendor Credit.
  3. Choose the same account used on the bill, then enter the deduction amount.
  4. Click Save and close.

Now, pay the bill, then add the credit. Here's how:

  1. Open the bill, then click Make payment.
  2. Under Credits, choose the Vendor Credit.
  3. Click Save and close.

On the Bill payment page, you will see how much was billed, and how much was paid. Please check the screenshot below.

 

Let me know if you need more help. Have a good one! 

 

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Level 15

Paid Less than Invoiced - How do I enter this correctly in quick books?


@Kristine Mae wrote:

Hello there, RegC.

 

You can add a vendor credit, then apply it to the bill.

 

Bill?  the OP said he invoices and gets paid - that means customer, the vendor is listed as a customer.

 

Here's how:

  1. Click the Plus sign (+) icon.
  2. Choose Vendor Credit.
  3. Choose the same account used on the bill, then enter the deduction amount.

No.       What is he supposed to do with this advice if he is ordering inventory items? What account would you have him use?

 

of course that is moot since there is NO bill to start with

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Level 15

Paid Less than Invoiced - How do I enter this correctly in quick books?


@RegC wrote:

Due to the nature of my business, I invoice vendors for a set amount but am only reimbursed 85% of the charges.  This means there is an automatic deduction of 15% on each invoice.  How do I enter this correctly into quickbooks? I want to keep track of how much was invoiced vs how much was paid.


You do not invoice a vendor in QB, you invoice a customer, hopefully you have the vendor set up as a customer

with that being the case
create a service type item called customer discount and select the sales income discount account on the item screen
use that item on  a credit memo for the customer
in receive payments, apply the credit memo, then receive the payment

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