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Printing 1 copy of W2's

I need to send a copy of the W2's to our tax accountant before I submit them.  How can I print just one copy of each W2?  I saved them, but when I go to print, it prints all three copies.  Or perhaps there is a way to print all employee's W2 information?  Also, how can I delete a form that has already been saved?  Thanks.

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QuickBooks Team

Printing 1 copy of W2's

Hi there, @Anonymous.


Thanks for reaching out to us here in the Community. I'd be happy to walk you through in printing a copy of your W2 in QuickBooks Desktop.


After you saved the W2 information, you'll need to click on the Print button. In the Print W-2 Forms window, the options under For employees section will vary depending on the type of paper you select. The items to print are listed by recipients (For employees, For employer, and For government) and you may print only one item at a time.


For the complete steps in performing this process, please check out this article: Print W-2 forms in QuickBooks Desktop.


This resources should guide you in printing your W-2s.


Keep me posted if you have any other questions about this concern. I'll be around to help you out. Have a lovely day!

Not applicable

Printing 1 copy of W2's

Thanks so much for your help.  You made it so easy.


Printing 1 copy of W2's

Hello Mugsstory,


We're glad you're able to send the copy of the W-2 form. If you need anything else, please let us know. Thank you!

Level 1

Printing 1 copy of W2's


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