Printing for window envelopes.

I am a QB Desktop user so these QB online instructions on how to print forms for window envelopes do not apply to desktop users.  Is there some way for QB desktop users to set-up custom form styles for window envelopes?  Thank you.

Hello there, AE Questions-.

Let me help you share insights on printing envelopes for QuickBooks Desktop.

Before you print letters and envelopes, you'll need first to review the envelopes to confirm that there are no occurrences of missing information.

Here's how:

1. Go to the File menu.
2. Choose Print.
3. Click Next and select the options for size.
4. If everything is already okay, you can print it already.

Also, you can get existing templates in QuickBooks Desktop, I'll show you how:

1. Go to the Company menu.
2. Choose Prepare Letters with Envelopes.
3. Select Customize Letter Templates.
4. Click View or Edit Existing Letter Templates, then choose Next.
5. Select the Types of Letters.
6. In the Letter Template available box, locate the old template then click Next.
7. Click Use Template to save your work.

Check our customizing forms and writing QuickBooks Letters for additional reference.

You can get back to the Community if you have more printing concerns or other questions. I'll be here to assist.

When I go to the File Menu on QB desktop the 'print' choice is greyed-out and I cannot use it.  What should I do now?

Thanks for getting back in the thread, @AE Questions-. I'm here, and I'll share some details about your query so you can get through this and utilize the print option in your File menu in QuickBooks Desktop (QBDT).

Before we do so, may I know what type of forms in QBDT you'd like to print? This way, I'll be able to give you an alternative set of steps to print them.

Know that the Print option is grayed on your end because you don't have any printable materials running in your background inside the QBDT application. That said, you can only use the Print option if you're opening a report and want to print a copy or if you're currently accessing an invoice or any other printable materials inside your company file. 

If you're trying to print custom sales form like invoices, you can use these steps:

1. Access your QuickBooks Desktop company.
2. Go to the Customers tab.
3. Select the Customer, then locate and click the invoice that you'd like to print.
4. Click the Print icon beside the Email icon.
5. Select Invoices, and then set your settings.
6. Once you're ready, click the Print button.

In addition, here's an article if you want to print multiple forms all at once: Batch print forms in QuickBooks Desktop.

You can also check this page to learn more about how to handle payments in QBDT: Take and process payments in QuickBooks Desktop.

@AE Questions, if there's anything else that you'd like me to help you with, know that you can always get back to me by Clicking the REPLY button below. You can also post here again if you have any additional QuickBooks-related concerns. I'll be more than happy to assist you once again. Take care, and have a good one.