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Level 3

Project Report

I'm looking for a report that will show me expenses that are not assigned to a project.

Solved
Best answer June 09, 2020

Best Answers
Highlighted
Moderator

Project Report

Thanks for joining the thread, @ericmehlum.

 

I know the importance of having the report you need. As of this time, it's still unavailable in QuickBooks Online (QBO). 

 

When adding transactions to a Project, it won't affect your accounts or how they're categorized. Since you only tag them to help track specific project income and expenses.

 

To learn more about how Project feature works, check these articles:

While we continue to make your experience with us even better, I recommend visiting our QuickBooks Online Blog to get the recent news, information about the latest features, and updates. 

 

I'm only a couple of clicks away if you need further assistance in managing your account. It's always a pleasure to help. Have a great day!

View solution in original post

8 Comments 8
Highlighted
Moderator

Project Report

Hello @Tiffiny Taylor Krugh,

 

At this time, there isn't an option to list or pull up a report that'll show all your expenses that are not assigned to a project.

 

That being said, you'll want to consider manually reviewing your expenses to check if a project is selected on the Payee field.

 

I've got you this helpful article in case you need some ideas about how you can handle your vendor transactions: How do I?

 

Fill me in if you have further questions. I'm always around if you need any help.

Highlighted
Level 3

Project Report

I was hoping that a P&L Detail report could help, & while it does show the project name associated with an income item is received, the expenses & COGS sections just list the vendor name & nothing more.

 

If anyone has any ideas on reports I can use I would appreciate it & I certainly hope QB creates one.

Highlighted
Level 1

Project Report

Any luck with this request?  I am experiencing the same issue...

Project is associated with income, but not with COGS or expenses.  Perhaps there are outside vendors to help?

Highlighted
Moderator

Project Report

Thanks for joining the thread, @ericmehlum.

 

I know the importance of having the report you need. As of this time, it's still unavailable in QuickBooks Online (QBO). 

 

When adding transactions to a Project, it won't affect your accounts or how they're categorized. Since you only tag them to help track specific project income and expenses.

 

To learn more about how Project feature works, check these articles:

While we continue to make your experience with us even better, I recommend visiting our QuickBooks Online Blog to get the recent news, information about the latest features, and updates. 

 

I'm only a couple of clicks away if you need further assistance in managing your account. It's always a pleasure to help. Have a great day!

View solution in original post

Highlighted
Level 1

Project Report

Is there a way to run a detailed report on expenses associated with a given report? The project profitability report is helpful, but I would like to get to the transaction details as well. 

Thank you.

Highlighted
QuickBooks Team

Project Report

Thanks for joining this thread, khbwarr.

 

You can run the Transaction List by Vendor. This is a separate report that will display transactions grouped by vendor. You can customize also customize it by following these steps:

 

  1. Go to Reports on the left panel.
  2. Scroll down until you see Expenses and vendors.
  3. Select Transaction List by Vendor.
  4. Choose the Report period and click the Customize button.
  5. Click Filter, and select Expense from the Transaction Type drop-down list and then choose the vendor name you want t view.
  6. Hit the Run report button.

You also have the option to export the report to Excel and manually edit the details. Just click the icon next to Print and choose Export to Excel.

 

I've got these articles for reference:

 

I'll be around if you need more help with QuickBooks. Take care and stay safe.

Highlighted
Level 1

Project Report

Thanks. This does not work for what I am trying as the Project Transactions are all connected to a Donor (or Customer). 

 

I ended up running a P&L and filtering for the Donor (customer) the Projects are associated with.

 

Highlighted
Level 1

Project Report

One thing that seems to work for me is if you take one of your project expense reports, then go to CustomizeFilter > check the Customer box and pick Not Specified from the drop-down menu > Run report. This has given me a list of expenses I have not assigned to any project. Hope this helps

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