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Projects - expenses

Our company just started using projects in QuickBooks. I need to add expenses to a project but the expenses have already been reconciled. What do I do?

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Best answer November 29, 2019

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QuickBooks Team

Projects - expenses

Glad to have you here in the Community, @jchavez.

 

Let's edit the reconciled expenses so you can add it to a project. Let me guide you how.

 

Before we proceed, please know that QuickBooks allows you to add a project to your expenses and won't change the reconciliation. However, you'll have to watch for it because sometimes QuickBooks remembers the last transaction. Thus, when you change it and add the project it may change the amount.

 

Here's how to add a project to a reconciled expenses:

 

  1. From the left panel, click Accounting.
  2. Select Chart of Accounts.
  3. Choose the appropriate bank account, then click View register.
  4. In the Filter icon drop-down, select the following from the drop-downs:
  • Reconciled from Reconcile Status.
  • Expense from Transaction Type.
  • The date when it was reconciled.

      5. Select the transaction, then choose the project under the Payee Account drop-down.
      6. Click Save.

1.PNG

Once done, please repeat the steps for the rest of your expenses. Then, review the expenses on your newly created project to double-check.

 

However, I still suggest seeking help with your accountant for more guidance.

 

You might also want to read this article to learn more about projects in QuickBooks Online: Projects FAQ.

 

Feel free to leave a comment below if you have additional questions. I'll be right here to help.

View solution in original post

1 Comment 1
Highlighted
QuickBooks Team

Projects - expenses

Glad to have you here in the Community, @jchavez.

 

Let's edit the reconciled expenses so you can add it to a project. Let me guide you how.

 

Before we proceed, please know that QuickBooks allows you to add a project to your expenses and won't change the reconciliation. However, you'll have to watch for it because sometimes QuickBooks remembers the last transaction. Thus, when you change it and add the project it may change the amount.

 

Here's how to add a project to a reconciled expenses:

 

  1. From the left panel, click Accounting.
  2. Select Chart of Accounts.
  3. Choose the appropriate bank account, then click View register.
  4. In the Filter icon drop-down, select the following from the drop-downs:
  • Reconciled from Reconcile Status.
  • Expense from Transaction Type.
  • The date when it was reconciled.

      5. Select the transaction, then choose the project under the Payee Account drop-down.
      6. Click Save.

1.PNG

Once done, please repeat the steps for the rest of your expenses. Then, review the expenses on your newly created project to double-check.

 

However, I still suggest seeking help with your accountant for more guidance.

 

You might also want to read this article to learn more about projects in QuickBooks Online: Projects FAQ.

 

Feel free to leave a comment below if you have additional questions. I'll be right here to help.

View solution in original post

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