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Established Member

Purchase Orders

I work for a place that has purchase order that I want to start putting into QuickBooks but we don't always receive all the items at once is there away to either just print the open items or have the received tab on Purchase Orders be printed. 

 

Nicole

7 Comments
Moderator

Re: Purchase Orders

Good day, @cnreily.

 

Nice to see you in the Community. I can help provide some information about printing purchase orders in QuickBooks.

 

Are you're referring to the items that weren't received yet to show on your printed purchase order? For now, in QuickBooks Online, we cannot customize purchase orders further with different content.

 

Having the option to include the items received when printing PO would be a great add on to our features. I'd encourage you to send feedback to let us know how you feel about this feature. Our product development team visits this section regularly to ensure we're delivering on what our customers need. You can send your feedback directly to this link: http://feedback.qbo.intuit.com.

 

I'm just a post away if you have other questions about printing your PO. I'm here to help however I can.

 

Established Member

Re: Purchase Orders

Yes I think it would be great to be able to print even a check mark by the items already received on an updated PO. I am just starting out using the PO feature on Quickbooks and right now I am having to highlight the items on the PO that we received and then make a copy for me and the receiver. It would be nice to just either email or print a copy for that person instead of highlighting items. 

 

 

Nicole

QuickBooks Team

Re: Purchase Orders

Hello there, cnreily.

 

I appreciate you for getting back to us about the Purchase Order feature in QuickBooks Online. I'm here to help ensure our Product Developers will know about this.

 

I'm sending feedback directly to our internal product enhancement list to help ensure they know what features work best for your business. Please know you can also send suggestions through your web browser. I'm adding the link I recommend below:


https://quickbooks.intuit.com/commerce/common/fragments/feedback.jsp.

 

Please feel free to drop by with me here for all of your QuickBooks needs. I appreciate your time and service here with us.

Experienced Member

Re: Purchase Orders

Why does a business use purchase orders?

QuickBooks Team

Re: Purchase Orders

Hello, case 1 samuel thapa.

 

You’ll need purchase order to send an order request to your supplier/Vendor. This document indicates quantities, and agreed prices for products or services. It’s also significant in both inventory management and payment tracking.

 

For more information about creating purchase order in QuickBooks, please check the following articles:

Don't hesitate to keep in touch if there's anything else we can do for you. You’re always welcome to visit us anytime.

 

Established Member

Re: Purchase Orders

I believe that a glitch has developed in our QB Desktop 2017.  I am unable to post a bill for against a purchase order if the bill is for less than the entire purchase order.  When I enter a bill based on a PO QB will automatically select every item on the purchase order.  I have tried to just check the items that the bill is for, but it is difficult to check the correct items on the PO as the screen "jumps" around.  When I finally get the correct items checked and enter the correct price to match those items, it still tells me that the transaction is out of balance.  We have been using this version of QB since it came out and, until 2 days ago this problem did not exist.  We were always able to just check the items on the purchase order that we were receiving.  I was on a chat with a QB person 2 days ago and we went through the verify and rebuild process.  The report came back with no issues but the problem still exists.  We need this feature to work.  Can someone help with this?

 

QuickBooks Team

Re: Purchase Orders

Hi there, @Tesimac!

 

We haven't received any issues with other users who are unable to post a bill against a purchase order.

 

You may have already run through verifying and rebuilding your QuickBooks Desktop to help resolve your issue in creating a bill against a purchase order. But I would still recommend running through it, since potential data issues may not be resolved in just one instance.

 

Nevertheless, here's how to run the Rebuild Utility:

  1. Go to File.
  2. Select Utilities.
  3. Choose Rebuild Data.
  4. Click OK.

Once done, here's how to run the Verify Utility:

  1. Go to File.
  2. Select Utilities.
  3. Choose Verify Data.
  4. Click OK.

For your reference, I've included our detailed guide about the Rebuild and Verify Utility.

 

Feel free to leave a comment below if you have any other questions. It'll be always my pleasure to lend you a helping hand.