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Level 1

Purchases and reimbursement

I am a handyman and am constantly purchasing materials for customers jobs. When I am done with the job, i have them pay me for my labor and materials. Where do I enter these receipts so it doesn't show as income? I do not charge extra for the materials.


Example, I go to home depot an purchase a light fixture, an electrical box, 20' of wire, drywall mud, drywall tape, screws etc. I pay Home Depot, install the items and in the process, I need a couple more items. So I run to Ace and buy a couple more items for the job.


I create an invoice to get reimbursed for the Home Depot Receipt and Ace Hardware plus bill for my labor. How do I enter this on the invoice. I paid for the items out of pocket so it shouldn't be considered income.

1 Comment
QuickBooks Team

Purchases and reimbursement

Hi there, @IXL.


I'd be happy to help you record the purchases you've made using your personal funds and how to record the sales.


You can still record the same items you've purchased for the job. It's up to you if you're going to add a mark-up. These items will be taken as income since you'll create reimbursements later on.


To create an invoice, here's how:


  1. Go to the Customers menu and select Create Invoices.
  2. Enter the Customer's name or Job, then input all the information needed including the items you've purchased.
  3. Select Save and Close.


After that, you can create a check for the reimbursements. You can refer to the steps below.

  1. Go to the Banking menu and select Check.
  2. Select a bank account to use to reimburse the personal funds.
  3. You may enter it in the Items tab or the Expenses tab.
  4. Select Save and Close.


I'd also recommend asking advice from your accountant because you may need to record this transaction to the Owner's Equity/ Partner's Equity, Drawing Equity, or Equity Investment accounts depends on the business type you are registered with.


I've added this article for you future task in case you want to modify your checks: Create, modify, and print checks.


You're always welcome to tag my name in the comment section if you have other questions. Let me know in the comment section and I'll get back to you.

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