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Level 1

quick report by GL account

I ran a quick report by GL account for 2019-2020 the 2019 amount is listed as one entry, how can I view that as individual transactions?

QuickBooks Team

quick report by GL account

Hello, nflorczak.


I'd be more than glad to help you look for a way to view the 2019 entry as individual transactions. 


Certain reports list the transactions individually. What steps did you take to pull up the report? Was it through the Chart of Accounts? This would help me narrow down the issue and find out how you can view the entry as individual transactions.


In the meantime, we can do these steps to find out what's causing the issue. 


One thing to look out for is how the 2019 entry was entered. Was it through a journal entry? If so, it will automatically show up on the report as a single transaction. You'll want to click it to open the record overview and find out what accounts are affected. 




If it isn't a journal entry, did you include other accounts as well? In this case, ensure your view isn't in collapsed mode. In your report, simply click the arrow icon beside the account name. It'll expand and show a list of transactions affecting it. 




After resolving the issue, I'm pretty sure there are other things that you need to do in QuickBooks Online. Our articles can help you out! They contain guides such as how to run a certain report, manage your customers and vendors, etc.. Browse a topic here and look for an article that fits your tasks. 


I'm happy to help you again with just about anything regarding QuickBooks Online. Reply in this thread with your questions and I'll get back to you as soon as possible. Have a great day ahead. 

Level 1

quick report by GL account


Thanks for the response

It is through the chart of accounts 

it says Retained Earnings

Closing Entry, when i double click with the micrsoscope onthe total it opens to another page but there is no breakdown


Candice C
QuickBooks Team

quick report by GL account

Hey there, @nflorczak


Thanks for reaching back out to the Community. One of the reasons why you're not able to see a breakdown of the transactions is because it's Retained Earnings that you're reviewing.


At the end of the year, QuickBooks Online automatically closes out your Income and Expense accounts and builds up your net profit or loss into your Retained Earnings. All of those transactions are rolled up into one. 


Here are two articles that can provide some additional information about the Retained Earnings account: 



If you have any other questions, please don't hesitate to ask. I hope you have a great rest of your week!

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