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Join nowWe are a non-profit that provides services to other non-profit agencies. We have both Customers and Donors. Currently, we enter our Donors as vendors and our Clients as Customers. This seems to work well. Is there a better/different way to track both?
Also, our Board wants us to be able to report our client expenses (billable) versus what has been reimbursed on our Profit and Loss. How do we enter the expenses and invoice them so they show as both expenses and income?
Thank you!
Solved! Go to Solution.
Hi there, @MizMary.
You are on the right track on entering your donors as vendors and your clients as customers. This way, you can easily track transactions from them.
Also, you can enter a billable expense and apply it to an invoice to show both expenses and income on the Profit and Loss report. Let me guide you how.
First off, let's turn on the billable expense feature in your QuickBooks Online. Here's how:
Once done, you can now enter a billable expense. Please follow the steps below:
Once you're ready to add it to an invoice, feel free to follow the steps below:
Here's an article you can read for more details: Enter billable expenses.
After following the steps above, you can now run the Profit and Loss Detail report to show both expenses and income. For more guidance, feel free to check out this article: Run reports.
As always, you can visit our QuickBooks Community help website if you need tips and related articles in the future.
Please let me know if you need further clarification about this, or if there's anything else I can do for you. I'll be standing by for your response. Have a great day.
Hi there, @MizMary.
You are on the right track on entering your donors as vendors and your clients as customers. This way, you can easily track transactions from them.
Also, you can enter a billable expense and apply it to an invoice to show both expenses and income on the Profit and Loss report. Let me guide you how.
First off, let's turn on the billable expense feature in your QuickBooks Online. Here's how:
Once done, you can now enter a billable expense. Please follow the steps below:
Once you're ready to add it to an invoice, feel free to follow the steps below:
Here's an article you can read for more details: Enter billable expenses.
After following the steps above, you can now run the Profit and Loss Detail report to show both expenses and income. For more guidance, feel free to check out this article: Run reports.
As always, you can visit our QuickBooks Community help website if you need tips and related articles in the future.
Please let me know if you need further clarification about this, or if there's anything else I can do for you. I'll be standing by for your response. Have a great day.
Thank you! Turning on the make items and expenses billable worked. I also had to check - track billable expenses as income- and - in multiple accounts. This allows for tracking as both expense and income.
Welcome back to the Community, @MizMary.
I'm so glad to hear that your issue has been resolved!
Please post again if you have any other questions. We're always happy to lend a helping hand. Thanks for reaching out!
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