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MizMary
Level 1

Quickbooks Online Non-profit P and L

We are a non-profit that provides services to other non-profit agencies. We have both Customers and Donors. Currently, we enter our Donors as vendors and our Clients as Customers. This seems to work well. Is there a better/different way to track both?

Also, our Board wants us to be able to report our client expenses (billable) versus what has been reimbursed on our Profit and Loss. How do we enter the expenses and invoice them so they show as both expenses and income?

Thank you!

Solved
Best answer February 10, 2020

Best Answers
Mark_R
QuickBooks Team

Quickbooks Online Non-profit P and L

Hi there, @MizMary.

 

You are on the right track on entering your donors as vendors and your clients as customers. This way, you can easily track transactions from them.

 

Also, you can enter a billable expense and apply it to an invoice to show both expenses and income on the Profit and Loss report. Let me guide you how.

 

First off, let's turn on the billable expense feature in your QuickBooks Online. Here's how:

 

  1. Click the Gear icon, then select Account and Settings.
  2. Go to the Expenses menu and click the edit icon in the Bills and expenses section.
  3. Put a checkmark in the Make expenses and items billable checkbox.
  4. Click Save, then Done.

Once done, you can now enter a billable expense. Please follow the steps below:

 

  1. Click the + New button, then select Expense.
  2. Choose the payee from the drop-down.
  3. In the Item details section, select the service from the drop-down.
  4. Enter the necessary information and put a checkmark in the Billable column checkbox.
  5. In the Customer/Project column, select the customer you want to pay the bill.
  6. Click Save and close once done.

Once you're ready to add it to an invoice, feel free to follow the steps below:

 

  1. Click the + New button, then select Invoice.
  2. Choose the customer from the drop-down.
  3. In the Add to Invoice window, click Add on the billable expense.
  4. Click Save and close.

Here's an article you can read for more details: Enter billable expenses.

 

After following the steps above, you can now run the Profit and Loss Detail report to show both expenses and income. For more guidance, feel free to check out this article: Run reports.

 

As always, you can visit our QuickBooks Community help website if you need tips and related articles in the future.

 

Please let me know if you need further clarification about this, or if there's anything else I can do for you. I'll be standing by for your response. Have a great day.

View solution in original post

3 Comments
Mark_R
QuickBooks Team

Quickbooks Online Non-profit P and L

Hi there, @MizMary.

 

You are on the right track on entering your donors as vendors and your clients as customers. This way, you can easily track transactions from them.

 

Also, you can enter a billable expense and apply it to an invoice to show both expenses and income on the Profit and Loss report. Let me guide you how.

 

First off, let's turn on the billable expense feature in your QuickBooks Online. Here's how:

 

  1. Click the Gear icon, then select Account and Settings.
  2. Go to the Expenses menu and click the edit icon in the Bills and expenses section.
  3. Put a checkmark in the Make expenses and items billable checkbox.
  4. Click Save, then Done.

Once done, you can now enter a billable expense. Please follow the steps below:

 

  1. Click the + New button, then select Expense.
  2. Choose the payee from the drop-down.
  3. In the Item details section, select the service from the drop-down.
  4. Enter the necessary information and put a checkmark in the Billable column checkbox.
  5. In the Customer/Project column, select the customer you want to pay the bill.
  6. Click Save and close once done.

Once you're ready to add it to an invoice, feel free to follow the steps below:

 

  1. Click the + New button, then select Invoice.
  2. Choose the customer from the drop-down.
  3. In the Add to Invoice window, click Add on the billable expense.
  4. Click Save and close.

Here's an article you can read for more details: Enter billable expenses.

 

After following the steps above, you can now run the Profit and Loss Detail report to show both expenses and income. For more guidance, feel free to check out this article: Run reports.

 

As always, you can visit our QuickBooks Community help website if you need tips and related articles in the future.

 

Please let me know if you need further clarification about this, or if there's anything else I can do for you. I'll be standing by for your response. Have a great day.

View solution in original post

MizMary
Level 1

Quickbooks Online Non-profit P and L

Thank you! Turning on the make items and expenses billable worked. I also had to check - track billable expenses as income- and - in multiple accounts. This allows for tracking as both expense and income.

Joshua R
QuickBooks Team

Quickbooks Online Non-profit P and L

Welcome back to the Community, @MizMary.

 

I'm so glad to hear that your issue has been resolved!

 

Please post again if you have any other questions. We're always happy to lend a helping hand. Thanks for reaching out!

 

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