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Community Explorer **

quickbooks online plus conversion

I have a two step process to do for a client.  They are taking over as manager for a condo association.  The prior manager used QB Desktop pro 2019.  My client does not have QB.  So here's my first question.  Can my client purchase QB Pro 2019 Desktop, then import the data from the previous manager, and use the desktop version until end of year?  Then, beginning new year, they want to purchase QBO and convert from desktop to online.  Is this easily done?   My final question - I want to download a free version of QB desktop and import data from the previous manager just to test the process out so that I will know how to install the desktop and import data for my client.  Is there any problem in doing so?  Thank you.

Not applicable

Re: quickbooks online plus conversion

Hi there, @Scando,


Converting your file may take a lot of time, but I'll be with you all throughout the process.


Regarding your first question, the client can either purchase their own QuickBooks software, or use the previous manager's license and product number to install the file.


Once installed, they can ask for the most recent backup copy of the company file then restore it to the new location. I'm including these resources to help you with the installation process:



When they are ready to switch to QuickBooks Online, have them follow the instructions found in this link: Move your QuickBooks Desktop file to QuickBooks Online.


You may also see this conversion guide for your visual preference: File Conversion


If you’d like to try QuickBooks Desktop to run test for your business, you can download our trial links. Please make sure the computer meets the system requirements to avoid any installation issues. You can check this article to find the version you need: QuickBooks Desktop Trial Links


Here's a tutorial that will visually guide you through the installation process: Install QuickBooks Desktop.


Let me know if you have additional questions, @Scando. I'm always here to help. Have a nice week ahead!

Community Explorer **

Re: quickbooks online plus conversion

Hi Jen,


Thank you very much for your help with this.  My first move will be to download the trial version on my computer along with asking the current manager to provide a backup of the data.  I will then import to be sure everything goes smoothly.  Once I'm comfortable that it worked ok, I will ask the current manager if they will share their credentials with the new manager.  I have a feeling that they will not, in which case I will have the new manager purchase the software.  Then at the right time, backup from old manager and import to new manager.


Thank you for the links you have provided, I will definitely be using them.  I would like to keep this discussion open for a while if that's ok.  I was surprised to see your response as I didn't receive an email advising of your message.  That always worked fine previously, but not this time.


Anyway -- thank you for your help and I will reach out if additional questions arise.


Best regards,  Steve

Community Explorer **

Re: quickbooks online plus conversion

Hi Jen,

I apologize for not responding earlier.  I didn't realize you had replied as i didn't receive an  email advising of our response.  Anyway, thank you for the great advice and links that you provided.  I'm going to take you up on your advice.  Since the email didn't work, I would appreciate your keeping this discussion open.  It may take me a few days to do the steps.  If you can't keep this open, would you please advise on the easiest way to access our conversation later on?


Again - thanks and best regards,  Steve


Re: quickbooks online plus conversion

It's possible you've checked the Don't send me any community emails button, Scando.


That's why you were not notified on the reply. Let's make sure to uncheck this option. Here's how:


  1. Log in to your account.
  2. Click your profile.
  3. Click the Edit button.
  4. Under PERSONAL, select Email.
  5. Uncheck the Don't send me any community emails button.
  6. Click Save.

I've added screenshots as your visual references:


SC 004.JPG


Additionally, the easiest way to access the conversation is to click the link of the topic you participated. You'll see it on your profile page.




I'm just around the corner if you need more help with QuickBooks. Enjoy the rest of the day!

Frequent Explorer *

Re: quickbooks online plus conversion

Thank you AdrianRose - I went to my profile and email and the email checkbox was unchecked already.  However, I did receive an email notifying me of your post.  So I guess all is good.  Thanks for your help and now I know how to proceed.  It may be a few days before I can perform my tests and will get back with you if questions arise.


Enjoy your day.  Steve

Content Leader

Re: quickbooks online plus conversion

Hello again, @Scando322.


It's great to know that you're receiving the email notifications and that all is well.


Take your time with the steps, the Community is always here and has your back. Hoping this response finds you with a smile.

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