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Natalie C
Level 2

I am preparing to convert to QuickBooks from an old program that has thousands of G/L accounts. How many G/L accounts can I have in QuickBooks? our company owner is very Income Statement oriented and wants to see the P&L show the COGS against Income for very specific items. to combat this, we have hundreds of COGS accounts that coincide with Income accounts of the same name so they can view the P&L the way they understand. I know a sales report will do this, but he wants to see it on the P&L. 

Solved
Best answer November 10, 2020

Best Answers
AlcaeusF
Moderator

Hi @Natalie C,

 

Thank you for choosing QuickBooks as your accounting software. Allow me to chime in and provide some clarification about the account actual limit in the product.

 

Yes, there's a limit to the number of accounts you can create in the system. The max amount of entries (Enterprise) you can have is 100,000.

 

For more information, as well as the limits for each list in QuickBooks, I recommend the following article: Maximum number of list entries (list limits and custom fields).

 

Feel free to hit that Reply button if you have additional questions. Have a great day ahead.

View solution in original post

5 Comments
katherinejoyceO
QuickBooks Team

Hi there, @Natalie C.

 

It's nice to see you and answer your first post here in the Community. I'm happy to know that you're converting to QuickBooks. 

 

In QuickBooks Desktop, your chart of account already contains a complete list of your account when you create your company file. You can add and have as many G/L accounts as you need. 

 

Here's how: 

 

  1. Go to the Lists menu, then choose Chart of Accounts.
  2. Click the Account drop-down at the bottom, then choose New to create a new account.
  3. Select an account type, then click Continue.
  4. Enter the account details.
  5. Select Save & Close.

 

See this article should you wish to create sub-accounts under the main account: Create, edit, or delete an account in QuickBooks Desktop.

 

To get the most out of your general ledger (and all other reports), set up your company structure correctly. You can also hire an accountant or bookkeeper to help you set up the chart of accounts and classifications for your company’s accounting system.

 

Since you're switching to QuickBooks from an old program, read through this article: Switch from different accounting software to QuickBooks Desktop. It helps you learn about what information will convert from your current accounting software to QuickBooks desktop. 

 

For future reference, read through these resources below to learn about how to understand the components that make up a chart of accounts and organizing them to make it easier for you to access financial information.

 

 

Thanks for coming by here in the Community, @Natalie C. Hope to see you again on your next posts.

Fiat Lux - ASIA
Level 15

@Natalie C 

As an additional option, you may utilize one of these importer tools to speed up the migration process. 

https:// transactionpro.grsm.io/qbd

https:// partners.saasant.com/affiliate/idevaffiliate.php?id=5051_2

 

Natalie C
Level 2

Thank you for the information.... I have been using QuickBooks for many many years, I know how to create G/L accounts and sub accounts, I just need to know if there is an actual limit that the program itself will allow me to create? I may need several hundred ( 800 + ) to create the the books the way the owner wants to see them, can anyone tell me if there is an actual limit in QuickBooks enterprise desktop manufacturing 2021 ?

AlcaeusF
Moderator

Hi @Natalie C,

 

Thank you for choosing QuickBooks as your accounting software. Allow me to chime in and provide some clarification about the account actual limit in the product.

 

Yes, there's a limit to the number of accounts you can create in the system. The max amount of entries (Enterprise) you can have is 100,000.

 

For more information, as well as the limits for each list in QuickBooks, I recommend the following article: Maximum number of list entries (list limits and custom fields).

 

Feel free to hit that Reply button if you have additional questions. Have a great day ahead.

View solution in original post

Natalie C
Level 2

Thank you, that was an answer !!!! I can have 100,000 G/L accounts ......

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