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Meron GG
Level 2

Is it possible to void a bill payment of last year as if it happened today

Hi Team,

Question: I have a bill payment made in August 2018, I wanted to void it because it has never been paid from the bank but it was recorded anyways as a payment from the bank ( I have no idea how this happened). Now I want to void this bill today as I don't want it to affect the audited report of  2018. Is it really possible to void a bill payment with the date in which I void? To clarify my question, (I can see that in the audit history who and when it is deleted it) - but what I would like to know if it is possible to void as of today because QBs deletes by the date of the bill payment.

I am not sure if I am clear with my question.

Thank you for your help.

meron

2 Comments 2
Rustler
Level 15

Is it possible to void a bill payment of last year as if it happened today

No do not void the payment, that will not only change the P&L form last year, but if you were buying inventory it is as if they were never bought in cash basis reporting.

create in the chart of accounts an expense account called clearing

make a deposit in the QB bank account for that amount and use the clearing expense account
then pay the vendor for real and again use the clearing expense account
when you reconcile, check off the old QB payment against this deposit

when the new check clears it will show up for reconciliation

Meron GG
Level 2

Is it possible to void a bill payment of last year as if it happened today

Thanks a lot, Rustler.

I will do accordingly and will get back to you for any additional confusions :-)

Thank you again.

 

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