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Level 1

Mileage Tracking In QBO Essentials

Can I track mileage in QBO Essentials? If so, how?

Thanks

7 Comments
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Moderator

Mileage Tracking In QBO Essentials

Hi Ghilewitz,

 

Our Mileage Tracking feature is currently available for QuickBooks Self-Employed users. In QuickBooks Online, here's how to do it manually.

 

Set up an employee/vendor:

  1. Select Expenses and then Vendors.
  2. Select New vendor.

  3.  

    Enter the vendor info, then select Save.

Set up an expense account for mileage:

  1. In the left navigation tab, select Accounting.

  2. On the Chart of Account page, click on New.

  3. Set up the Expense account details, then select Finish.

Set up a Product/Service item for mileage:

  1. In the left navigation tab, select Sales.

  2. Choose Products and Services.

  3. Select New.

  4. Choose Non-inventory or Service.

  5. You can name the item "Mileage."

  6. In the Sales information section, check I sell this product/service to my customers.

  7. In the Purchasing information section, check I purchase this product/service from a vendor.

  8. Enter a description and the cost you pay per mile.

  9. Assign the mileage expense account you just created.

  10. Select Save and Close.

Enter bills to track mileage:

  1. Select the Plus icon (+).

  2. Under Vendors, select Bill.

  3. Scroll down to Item details.

  4. Select the Mileage item in the Product/Service column. The description and amount will auto-fill along with the rate you chose when you set up the mileage item. Enter the amount.

  5. Click on Save and close.

Please let us know if you need anything else. Thanks! 

Highlighted
Level 1

Mileage Tracking In QBO Essentials

When will Quickbooks plus offer mileage tracking? Or can I purchase QuickBooks self-employed and add QuickBooks Plus features?

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Level 15

Mileage Tracking In QBO Essentials

@GarlynGay

 

Mileage is NOT an expense during the year

 

Mileage is a tax time ONLY election

 

Your directions need to be deleted, they will just mess up any users financial documents who reads it and follows your advice

Moderator

Mileage Tracking In QBO Essentials

Hi @Rustler,

 

Thanks for the call out.


The steps I've provided above are based from our Help Article. Let me share that with you: How To Track Mileage.

 

Your additional information is a great help for our customers. 

Highlighted
Level 15

Mileage Tracking In QBO Essentials


@GarlynGay wrote:

Hi @Rustler,

 

Thanks for the call out.


The steps I've provided above are based from our Help Article. Let me share that with you: How To Track Mileage.

 

Your additional information is a great help for our customers. 


Well first if you have an article that spells out what to do, it seems a waste to copy and paste

 

and the article is wrong, as is your post - just because intuit posts a how to does not mean it is right. Perhaps the concept of what this article is telling folks to do should be run by a tax accountant - intuit has a whole passel of them on staff.

 

Again, this procedure is posting expenses that you do not have, this is a tax time only expense and only if you elect to use it in place of actual expenses.

Highlighted
Moderator

Mileage Tracking In QBO Essentials

Thanks for the follow-up, @Rustler

 

I'll take note of it and update the post. I'll also send feedback for this article. This way, the team that handles our help articles will get updated. 

 

You're awesome! Have a good day.

 

 

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Level 11

Mileage Tracking In QBO Essentials

OP Question: Mileage Tracking In QBO Essentials

 

@GarlynGay

 

"Select the Mileage item in the Product/Service column."

 

Also, there is no "Product/Service" (Item details) column in the Essentials plan (or Simple Start). It's available only in Plus and Advanced. 

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