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Level 1

Purchase orders



A vendor requested that I start sending them Purchase Orders.  So I created and e-mailed the purchase order.  Now what do I do?  I need to check in the inventory and pay the bill and I don't know how.


Thanks,  Kathi

3 Comments 3
Level 15

Purchase orders

Bring up the purchase order, top right corner click copy to bill

Level 1

Purchase orders

If I "copy to bill" and enter their bill in, it ADDS to the purchase order.

I need to enter the vendor's bill in  to pay the vendor, leaving me with a balance due.

This is what I'm looking for but can't make it work:


Existing purchase order for vendor: 2,000.00

I receive a bill from the vendor: 1500.00

Pay the vendor

balance: 500.00


Purchase orders

Hi Kat1982,


Thanks for joining the thread.


Let me help share information in creating Purchase Order and copying it to a Bill.


Upon creating Purchase Order, here's what you'll need to do:

  1. Go to Vendors, then click Create Purchase Orders.
  2. Fill in the necessary information, then click Save & Close.

Once done, to copy the Purchase Order to Bill, here's what you'll need to do:

  1. Go to Vendors, then click Enter Bills.
  2. In the Enter Bills window, click Select PO at the top.
  3. Enter the Vendor name in the Open Purchase Order window.
  4. Put a checkmark on the PO, then click OK.

From there, you're now able to create a Bill. To pay the Bill and have a Balance of 500.00, here's what you'll need to do:

  1. In the Enter Bills screen, click Pay Bill.
  2. Put a checkmark for the PO, then enter the amount to Pay.
  3. Click Pay Selected Bills buttton.
  4. Click Done.
  5. Click Save & Close.

That's it! You're now able to pay the vendor worth 1,500.00 and have a balance of 500.00.


If you have further questions in creating a Bill, please let me know. I'd be glad to help. Have a great day!

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