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QB Pro 2012 loading incorrect check numbers from memorized transaction list

QB Pro 2012 loading incorrect check numbers from memorized transaction list.

 

I have deleted and reentered many transactions yet when the memorized transaction gets entered into my main account register, it loads incorrectly using a prefix "H" to the number. This is the way I list checks from a HELOC account (ex: H122 is check number 122 from the HELOC account).

 

Help?

 

Thanks.

5 Comments
QuickBooks Team

Re: QB Pro 2012 loading incorrect check numbers from memorized transaction list

Hello there, @RickE53.

 

QuickBooks follows the last check number you record in the system. Let’s reset the check number by creating a check with your desired format of the check number.

 

Here’s how:

  1. Go to the Banking menu.
  2. Choose Write Checks.
  3. Create a dummy check you’ll delete later.
    1. In the Check No. field, enter a number one less than the correct number (for example, if the correct check number should be 122, enter 121). 
    2. Click Save and Close.
  4. Delete the check created above.
    1. Click the Previous button.
    2. From the Edit menu, choose Delete Check.

For additional insights, you may check these articles:

Let me know if you have other questions. I’m always here to help.

Not applicable

Re: QB Pro 2012 loading incorrect check numbers from memorized transaction list

Thanks yet I've done that more than a dozen times on different checks and from and not from memorized transactions.

 

It only creates errors when from MTransactions. Also, most of my MTs are in the firm of GJ entries.

 

I appreciate your ideas.

 

Rick E

Not applicable

Re: QB Pro 2012 loading incorrect check numbers from memorized transaction list

Thanks for the quick reply.

I have done these things at least a dozen times in several different ways.

The errors only occur when originating from a memorized transaction. Many if not most of my memorized transactions are general journal entries.

I appreciate your efforts to help.

 

 

 

 

Highlighted
QuickBooks Team

Re: QB Pro 2012 loading incorrect check numbers from memorized transaction list

Let's review the sequencing of your memorized transactions, RickE53.

 

Whenever you record transactions, do you use different check number sequence? If so, then this is what's causing the issue. If you use a certain check number format for each account on the transaction, QuickBooks will follow that same format on the next entry you'll record. 

 

Doing this will confuse the software and that's why the numbering is off. I have two ways to get around this in QuickBooks. You can either edit the check number manually when creating an entry, or stick to only one check number format.

 

Don't hesitate to leave another reply if you have more questions.

Not applicable

Re: QB Pro 2012 loading incorrect check numbers from memorized transaction list

Humor SofíaAnnL:

 

Thank you also for the reply and attempt to answer my question.

First, this is a new problem and I have not changed the way should I use QuickBooks for over a decade.

I use memorized transactions which are mostly general journal entries. Most transactions are not actual checks therefore the number is not a regular checking sequence.

In the number field which appears in the check register, there are a few basic designators I use; BP; DEP; CASH, ACH, WDRAWAL; or, for actual checks, a standard sequenced three or four digit number. QB follows the correct sequence when actually writing a check (these are not Memorized transactions).

QB is pulling the prefix "H" and placing in front of a set of digits for Memorized Transactions that are memorized with characters similar to the list above. The only place I use an "H" prefix is in one particular account register. There are no Memorized transactions in that register. 

I reiterate that i have used my pattern successfully for well over a decade; errors began relatively recently.

I have no need (otherwise) to upgrade versions thus care not to spend the money merely to correct a program error. I keep QB 2012 updated with QB's newest available release.

 

Thanks for your thoughtful solution ideas. 

 

RickE

 

 

 

 

 

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