Received old Bills from the Vendor

Good Afternoon, @Rita_89. 

I'm here to provide you with some additional information about the twelve bills dated for the year 2019. After doing research, I've discovered that once you enter the bills and all other information tied with the bills, then it will reflect in the financials for the year 2019. If the transaction is dated for a particular year, then it will always reflect in the year listed. However, here are a few extra links that may help you manage bills through QuickBooks: 

• Enter Bills
• Pay Bills 

If you have any other questions or concerns, please let me know. Wishing you continued success!

Thank you for your comment. How should I enter properly these past period bills?

Good evening, @Rita_89.

I'd like to show you how to enter past period bills into your QuickBooks Desktop account. Here's how:

1. On the Home page, click on Enter Bills.
2. Choose the vendor and enter the date.
3. Select the appropriate tab.
   • Expense: If you're recording a bill for expenses incurred by the business (ex. Utilities, Rent, and phone/cable service).
   • Items: If you're entering a bill for anything that your company buys, sells, or resells in the course of business such as products, shipping and handling charges, discounts, and sales tax (if applicable).
4. Pick the expense account or the item and enter the amount.
5. If you are tracking billable expenses, select the customer job and put a check-mark in the Billable column.
6. Hit Save & Close.

This will do the trick. You'll have your bills organized in no time.

Let me know if I can help you with anything else. Have a beautiful day!

Thank you for your response but it is not fully answered my question. You showing me the technical steps of entering the bill which I am aware of how to do. My question is how to handle the bills with the prior period dates. Should I use the date I received the bills? Will it be okay? 

Thank you so much!

Great to know the solution provided works for your business, Rita_89.

Once done recording the old bills from the vendors, you'll want to run the Transaction List by Vendor report. This way, we can track all the bills you've entered for that period.

Here's how:

1. Click Reports on the top menu and choose Vendors & Payables.
2. Tick Transaction List by Vendor.
3. Tap Customize Report tab.
4. Press Filters.
5. Under the Choose Filter section, select Transaction Type.
6. Hit the Transaction Type drop-down and choose Bill.
7. Click OK.
8. Enter the period in the Dates field.
9. Tap the Refresh button.

To learn more about customizing your reports, please refer to this article: Customize reports in QuickBooks Desktop. 

I've got a link here where you can find articles about managing your vendor transactions: https://quickbooks.intuit.com/learn-support/en-us/expenses-and-vendors/07?product=QuickBooks%20Deskt....

Fill me in if you need a hand with memorizing your transactions or any QuickBooks related. I'm always here to ensure your success. Keep safe always.