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weslaughton
Level 3

Rebuilding invoices that were voided from audit log

Hi everyone, I’m working on cleaning up a QuickBooks Online file and ran into two issues I’m hoping someone has a more efficient approach for. 1. Recreating voided invoices I need to recreate a large number of previously voided summary invoices (monthly “Per Zingfit / Per MarianaTek” invoices with multiple revenue and manual tax lines). I’m rebuilding them based on the audit history, but doing this one by one is taking a long time. Does anyone have a faster workflow for this? For example: - Better use of templates or recurring transactions - Any bulk import tricks that actually work - Or any other shortcuts to speed this up 2. Sales tax posted to a custom liability account The original setup used manual line items on invoices posting to a liability account called “Texas Comptroller Payable” instead of using QBO’s sales tax center. I’m having trouble recreating this cleanly since QBO doesn’t normally allow liability accounts on invoice line items. What’s the best way to handle this? - Should I create a product/service item mapped to a liability account? - Use a clearing account and reclass via journal entry? - Or is there a better workaround to mirror this setup? Appreciate any tips — just trying to rebuild this as accurately and efficiently as possible. Thanks!

1 Comment 1
ArnoldJohn_C
QuickBooks Team

Rebuilding invoices that were voided from audit log

We appreciate your reaching out and for the detailed explanation, @weslaughton. To efficiently recreate the voided invoices, you can use the Batch Transactions feature, which lets you create multiple invoices at once in a spreadsheet-like format. This is much faster than rebuilding them individually. Please note that you'll need a QuickBooks Online Advanced subscription for this.

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Regarding your sales tax concern, because this involves recording liability outside the native Sales Tax Center, I recommend consulting with your accountant to ensure the setup remains compliant and your books are accurate.


You’re welcome to reach out anytime if you have further questions and concerns. We’re always here to help.

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