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Level 2

Received old Bills from the Vendor

Hello,

Hope everyone is doing well. I would like to ask for your help. 

On March 20,20 I received 12 bills from one of our vendors for September 2019, August, 2019 and October 2019. These bills have been never submitted to us before. I am the new accounting person and I was not with the company in these months so if I new, there was something we should be receiving the invoices, I would request the copies from vendor. Could you please help me what would be the best way of handling these old bills without reflecting the financials for 2019?

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Best answer March 26, 2020

Best Answers
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Moderator

Received old Bills from the Vendor

Good to have you back, Rita_89.

 

Thanks for taking the time to reach out to us for help on how to manage your prior bills into QuickBooks Desktop.

 

Yes, you use the date when the bills were received. You may follow the steps provided by my colleague. Please check out Accounts Payable workflows in QuickBooks Desktop to learn more in recording transactions that best suits your business needs.

 

You can use learn the reconcile workflow in QuickBooks that contains information on how to reconcile your accounts.

 

Please drop a comment below if you need anything else. Thanks!

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QuickBooks Team

Received old Bills from the Vendor

Good Afternoon, @Rita_89

 

I'm here to provide you with some additional information about the twelve bills dated for the year 2019. After doing research, I've discovered that once you enter the bills and all other information tied with the bills, then it will reflect in the financials for the year 2019. If the transaction is dated for a particular year, then it will always reflect in the year listed. However, here are a few extra links that may help you manage bills through QuickBooks: 

If you have any other questions or concerns, please let me know. Wishing you continued success!

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Level 2

Received old Bills from the Vendor

Thank you for your comment. How should I enter properly these past period bills?

Highlighted
QuickBooks Team

Received old Bills from the Vendor

Good evening, @Rita_89.

 

I'd like to show you how to enter past period bills into your QuickBooks Desktop account. Here's how:

  1. On the Home page, click on Enter Bills.
  2. Choose the vendor and enter the date.
  3. Select the appropriate tab.
    • Expense: If you're recording a bill for expenses incurred by the business (ex. Utilities, Rent, and phone/cable service).
    • Items: If you're entering a bill for anything that your company buys, sells, or resells in the course of business such as products, shipping and handling charges, discounts, and sales tax (if applicable).
  4. Pick the expense account or the item and enter the amount.
  5. If you are tracking billable expenses, select the customer job and put a check-mark in the Billable column.
  6. Hit Save & Close.

This will do the trick. You'll have your bills organized in no time.

 

Let me know if I can help you with anything else. Have a beautiful day!

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Level 2

Received old Bills from the Vendor

Thank you for your response but it is not fully answered my question. You showing me the technical steps of entering the bill which I am aware of how to do. My question is how to handle the bills with the prior period dates. Should I use the date I received the bills? Will it be okay? 

Highlighted
Moderator

Received old Bills from the Vendor

Good to have you back, Rita_89.

 

Thanks for taking the time to reach out to us for help on how to manage your prior bills into QuickBooks Desktop.

 

Yes, you use the date when the bills were received. You may follow the steps provided by my colleague. Please check out Accounts Payable workflows in QuickBooks Desktop to learn more in recording transactions that best suits your business needs.

 

You can use learn the reconcile workflow in QuickBooks that contains information on how to reconcile your accounts.

 

Please drop a comment below if you need anything else. Thanks!

View solution in original post

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Level 2

Received old Bills from the Vendor

Thank you so much!

Highlighted
QuickBooks Team
QuickBooks Team

Received old Bills from the Vendor

Great to know the solution provided works for your business, Rita_89.

 

Once done recording the old bills from the vendors, you'll want to run the Transaction List by Vendor report. This way, we can track all the bills you've entered for that period.

 

Here's how:

 

  1. Click Reports on the top menu and choose Vendors & Payables.
  2. Tick Transaction List by Vendor.
  3. Tap Customize Report tab.
  4. Press Filters.
  5. Under the Choose Filter section, select Transaction Type.
  6. Hit the Transaction Type drop-down and choose Bill.
  7. Click OK.
  8. Enter the period in the Dates field.
  9. Tap the Refresh button.

To learn more about customizing your reports, please refer to this article: Customize reports in QuickBooks Desktop

 

I've got a link here where you can find articles about managing your vendor transactions: https://quickbooks.intuit.com/learn-support/en-us/expenses-and-vendors/07?product=QuickBooks%20Deskt....

 

Fill me in if you need a hand with memorizing your transactions or any QuickBooks related. I'm always here to ensure your success. Keep safe always.

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