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Level 1

Sales Receipt Format

Is there a way to have the access to the journal created from the a sales receipt entry in the sales receipt window?

New to QB , Sage has a journal button a the top of the sales receipt window where you can edit the GL entry created by the receipt.

Lets say I am an NGO I recieve funds to perform a specific programme.

I charge a management fee which is all that would be recorded as income when paid.

The rest sits in a liability account.

I use funds from the grant to make various small purchases, however the funds withdrawn are more than the total of the expenses.

I have 25.00 to redeposit, I would usually do a receipt crediting  the grant account which is a liability account and debit the undeposited funds account.

We also run other programmes/ services that are classified as income and which we can use the item field.

Did I use the wrong sales invoicing options when setting up the company file or can I still edit the format. 




1 Comment
QuickBooks Team
QuickBooks Team

Sales Receipt Format

I can guide you on how to access the journal entry for sales receipts, SMNovice.


You can access the journal created from a sales receipt entry in the Sales Receipts window by running the Transaction Journal report. 


Here's how:


  1. Click Customers on the top menu.
  2. Choose Customer Center.
  3. Click the name of the customer.
  4. Double click the Sales Receipt transaction.
  5. On your keyboard, click CTRL + Y.

For more details about sales receipts, you can check out this article: Create sales receipts.


On the other hand, you have to associate your item using the Grant liability account when creating the transaction (see the screenshot below).


For the steps and details on how to set up your Grant item, please check out this article: Add, edit, and delete items.


You can also refer to these articles on how to deposit customer payments and how Undeposited Funds account works:


Feel free to reply to this post if you have additional questions. I'll be here to answer them.

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