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Experienced Member

Seed Inventory tracking

I have a client that buys seed crops from farmers(vendors) and then sells the seeds to other customers.   They typically adjust their contract with the farmers(vendors) for things such as moisture, dockage etc.   Since you can't use discount items on vendors,  how do we track the discounts and print a report for the vendor showing it.   


Thank you for any ideas.

1 Comment
QuickBooks Team

Re: Seed Inventory tracking

Hi there, @clininger.


Thanks for posting your concern here in the Community. Let me share some insights on how to enter vendor's discount in QuickBooks Desktop (QBDT). 


In this case, all you need to do is apply the discount when paying the vendor bills. Let me show you how:

  1. Go to the Vendors menu. 
  2. Select Pay Bills.
  3. Select the vendor bill. 
  4. Click the Set Discount button.
  5. Enter the Amount of Discount.
  6. Select the Discount Account.
  7. You can click Add New if the income account is not yet listed.
  8. Click Done.
  9.  Click Pay Selected Bills.

To learn more on how to set any discount or credit that you want to apply to the bills, you can check this article: Pay bills in QuickBooks Desktop.


Once done, you can now pull up the Vendor Balance Detail report to show the bill transaction you've created including the discount you applied. 


Here's how:

  1. At the top menu bar, select Reports.
  2. Go to Vendors & Payables.
  3. Select Vendor Balance Detail.
  4. Set the date range.

For additional reference, you may also check this article on how to customize vendor reports


That should do it! Feel free to leave a comment below if you have additional questions about applying discount to vendor. I'll be around to help. Have a good one.