Tag Conversion. We need to "tag" every type of transaction that relates to expenses that are reimbursable under a Grant program. We've tried to convert to custom fields

Starting May 16, 2025, you'll no longer be able to create tags for reporting, adam. Instead, you will have the option to migrate your tags to a custom field for tracking and reporting purposes. Let me offer more information on this matter. 

Before anything else, I'd like to ask a few clarifying questions regarding your concern. Specifically, can you share the exact issue or questions you have? Any additional information you can provide would be greatly appreciated.

Now, after May 15, 2028, viewing tags and generating associated reports in QuickBooks Online (QBO) will be discontinued. Tags will be removed and will disappear from historical transactions. With this update, we’ve added a custom field to most plans, which will be available for certain sales and expense forms. Below is the list of supported forms by plan level:

For more information, check out this article: Migrate tags to custom fields in QuickBooks Online.

Moreover, I'd also recommend using the class tracking feature to keep track of your expense transactions that qualify for reimbursement under a grant program. You can do this in QuickBooks Online Plus and Advanced.

Lastly, refer to these articles to learn more about running and saving a monthly expense report, as well as managing bills that need to be paid later and those that require immediate payment:

• Learn the difference between bills, checks, and expenses in QuickBooks Online
• Run and save a monthly expense report by vendor in QuickBooks Online

I'm still around to help whenever you require further assistance managing your expenses and billable features. Just click the Reply button below to enter your questions. 

Erika,

Thanks for the rapid reply. That being said, I know about the feature deprecation and read all of the instructions in advance of my query. So I'll re-word my challenge. 

I need to achieve what Tags achieved so that ANY transaction can be labeled and assigned to a group that can then be collected in a report. Of course, what I'm saying is what Tags do but I am purposely not using the term "Tag". My challenge is that I do not know, after reading all of the published materials, what tools to use to do this. It sounds like the tool is a "Custom Field" but when I try to create a Custom Field, that creaton fails. For clarity, I've eliminated platform, OS, and ISP issues by using both MAC and PC, on four separate browsers and two independent networks.

When I try to convert tags to Custom Fields, QB tells me I can only do one. Fine, I only need one. When I try to create a Custom Field, it appears to need to be attached to a category. The problem here, going back to my earlier statement, is that the transactions exist in many forms across multiple categories. To alter the category will cause inacuracings in our financial statements. 

Thanks!

Hello, adam131,

Thank you for sharing your concerns regarding the custom field in the category. I'll provide you with some insights about it.

When you migrate tags to custom fields, you might notice options to select which category you want the custom field to apply to. If you're referring to categories associated with your transactions, migrating or converting tags to custom fields won't directly affect the category of your financial statements.

Tag migration is a similar process to creating a new custom field. That's why, you have the option to select which category you want the custom field to add. Migrating or converting tags to custom fields is akin to creating a new custom field that captures the same data your tags used to. This process does not alter financial categories but gives you the flexibility to label and filter transactions for better reporting.

For more information about tags to custom fields, please refer to this article for further details and insights: Migrate tags to custom fields in QuickBooks Online.

Additionally, I recommend these articles to learn more about adding, editing, and hiding custom fields: Add custom fields to sales forms and purchase orders in QuickBooks Online.

If there’s anything more you’d like to explore or clarify about the custom field category, you can share your thoughts below. We are here to provide the information you need.