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Level 1

Track assets rented by customer

I am trying to figure out if I can use quickbooks to accomplish two activities. We rent assets to our customers and charge a monthly rental fee. I am trying to see if I can use quickbooks to accomplish two main activities:

1) Track what assets are assigned to the customer (each asset is assigned a unique identification number)

2) Automatically bill the customer monthly for the applicable rental fee

Looking through the forum, it appears number 2 can be accomplished. However, I am not seeing anything for item 1.



Michael K

Track assets rented by customer

Hey there, @tgately12.


Thanks for reaching out. Asset tracking isn't fully available in QuickBooks Desktop at the moment. Instead, you can create an Inventory Item for each asset and give it an identification name. Here's how:


  1. From the Lists menu, select Item List (for Windows) or Items (for Mac).
  2. On the Item List window, click Item then New (for Windows) or + > New (for Mac).
  3. Select Inventory.
  4. Fill in the item fields.


After you've added the Inventory Item, you'll be able to use it on Invoices. If a certain item is already being rented (on-hand quantity is 0), you will get a warning.


If you have any other questions for me, feel free to use the Reply option below. I'll be here to help. Have a wonderful Wednesday!

Fiat Lux - ASIA
Level 15

Track assets rented by customer


Explore this rental management app and integrate it with your QB Desktop.


Hope it helps.

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