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Level 1

Turn off warning > Payroll Liability Account: "General Journal Entries do not affect payroll liabilities"

How do I turn off this warning?

 

I'm a bookkeeper using QuickBooks Enterprise 18 at a small accounting/bookkeeping service.

We don't use QuickBooks Payroll for the accounts I'm working on.

I have a memorized General Journal which books Payroll expenses.

On a new client, I get this popup warning:

 

Payroll Liability Account Selected

General Journal Entries do not affect payroll liabilities. To adjust your payroll liabilities, from the Employees menu, choose Adjust Payroll Liabilities.

 

I've never seen this with other accounts. How do I turn off this warning and not turn off other warning features (duplicate checks, etc)?

6 Comments
QuickBooks Team

Turn off warning > Payroll Liability Account: "General Journal Entries do not affect payroll liabilities"

Welcome, @xtian.

 

Allow me to help you turn off those warning messages. It’s a simple process.

 

  1. At the top menu bar of your QuickBooks, click Edit.
  2. Select Preferences.
  3. Choose General.
  4. Click My Preferences
  5. Make sure to uncheck the Warn when editing a transaction box option. 
  6. Pick OK to apply the changes. 

 

I’m only a couple of clicks away if you have any other questions.

Community Champion

Turn off warning > Payroll Liability Account: "General Journal Entries do not affect payroll liabilities"

@xtian 

There isn't a way to turn off the warning regarding the special payroll liabilities account.

 

Since you don't use the built in payroll features, the way around this is to stop using the special payroll account.  Instead, set up your own liability account for use with your journals and use it.

 

@Emily M 

The warning messages you mention have nothing to do with the OP's request. If you had tried it, actually tried your solution, you would have seen this.

Level 1

Turn off warning > Payroll Liability Account: "General Journal Entries do not affect payroll liabilities"

There isn't a way to turn off the warning regarding the special payroll liabilities account.

Since you don't use the built in payroll features, the way around this is to stop using the special payroll account. Instead, set up your own liability account for use with your journals and use it.

 

Haha. Now I'm asking myself what is a 'special payroll liability account', because I can't tell which specific account QB is complaining about.

 

I looked at the settings for each account in the GJE and they're Account Type: Expense, Other Current Liability, and Bank. The accounts used are 2100, 1000 checking, and 6000s payroll expenses. This is no different than any of my other client's weekly payroll GJEs (where I don't get this warning). The only difference I am aware of is this account was converted over from QBO to Desktop.

 

@Emily M That fix was not effective. I've included a screen capture of the warning.

 

 

QuickBooks Team

Turn off warning > Payroll Liability Account: "General Journal Entries do not affect payroll liabilities"

Good Morning, @xtian.

 

Thanks for the additional information that you've given me. The screenshot allows me to determine the best answer to your question.

 

If you want to do a General Journal Entry to adjust Payroll Liabilities, then you'll continue to receive the warning message. The warnings are just a message that will assist you in making the best decision on how to record, adjust, and edit your information to help your business thrive. To correctly record adjusting your payroll liabilities account, you need to go to the Employees menu and select Adjust Payroll Liabilities. That's the way to avoid the message you're receiving.

 

You may find this helpful: Adjusting your Payroll Liabilities account.

 

Please know I'm only a post away if you need me. Happy Monday!

Community Champion

Turn off warning > Payroll Liability Account: "General Journal Entries do not affect payroll liabilities"

re: Now I'm asking myself what is a 'special payroll liability account', because I can't tell which specific account QB is complaining about.

 

Use the accounts one at a time until you figure out which one triggers the message.

Level 1

Turn off warning > Payroll Liability Account: "General Journal Entries do not affect payroll liabilities"

Hello,

The warning will go away if you change your Company Preferences to No Payroll.  Go to Edit, Preferences, Payroll & Employees, Company Preferences tab (you need to be logged in as Admin and in Single User Mode), then choose No Payroll.  Hope this helps!

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