User access edible only current year

Thanks for visiting us here today, @system.

I have some information about user permission. In QBO, you have the option to choose the user's access rights. However, you're unable to limit it to edit the date only.

You can check out this guide for details: User roles and access rights in QuickBooks Online.

About the previous year's data, you have the option to enter a password as you closed your books. That way, only the account Admin can make changes to the transactions before this date.

Here's how to do it:

1. Go to Gear and then tap Accounts and Settings.
2. Choose the Advanced tab.
3. Tick the pencil icon in the Accounting section.
4. Select the Close the books checkbox.
5. Enter a closing date. Then, select the Allow changes after viewing a warning and entering a password option from the drop-down menu if you want to require a password before editing your closed books.
6. Click Save and then Done.

Learn more about it in this article: Close your books in QuickBooks Online.

Additionally, here's a link that covers all the tasks you can do when managing your account.

Know that you're always welcome to reply anytime if you have other questions or concerns with user permissions. I'll be around for you. Have a fantastic day ahead.

Thank you for your reply and advices.

I understand how I can solve this issue.

I'd like to ask one more question.

In Quickbooks desktop pro2018, is it possible to close the book with password to avoid editing data on previous year?

@system 

Navigate to menu Edit > Preferences > Accounting > Company Preferences > Closing Date

Thanks for coming back, @system,

Joining the thread to share some insights about closing books on a QuickBooks Pro 2018 company file. Just like other versions, you can set a closing password to restrict access to data from the prior accounting period.

To do that, follow the steps below:

1. Go to the Company tab, then select Set Closing Date.
2. Click on the Set Date/Password button.
3. Enter a Closing Date and Closing Date Password.
4. Mark the option to exclude sales transactions.
5. Press OK to close the window.
   

I'll be adding the following links related to closing books for reference:

• Close your books in QuickBooks Desktop
• Set or change a closing date and closing date password

If you need further help about closing books or other topics in QuickBooks, just leave a comment below. I'll be more than happy to help. Have a good one!

Dear Jen_D san

Thank you for givinig your support.

In the dialogue "Set Closing date and password", shoud I change the closing date every year?

Or, when I set it like 2018-12-31, does this book close automatically on 12-31?