Thank you for reaching out, Phyllis. Yes, QuickBooks can certainly help you track equipment, but it’s important to distinguish between accounting for its value and managing the physical items. Users generally use QuickBooks for one of two reasons, tracking tax value (depreciation) or tracking who has what (inventory).

If your primary goal is to record that you own 20 laptops and want to write off their value over time, QuickBooks is excellent for this. The QuickBooks Online Advance (QBO) includes a Fixed Asset feature that automatically calculates and posts monthly depreciation. You can enter the purchase date, cost, and useful life (e.g., 5 years). You can create in your Chart of Accounts (COA) under Fixed Assets (e.g., Computer Equipment). When you buy a laptop, you categorize the expense to that account instead of a regular expense account. I've added this article on how to add and manage fixed assets in QBO Advance and Intuit Enterprise Suite.

However, if you want to know which employee has which printer, or look up a serial number for a warranty claim, QuickBooks is not a dedicated asset manager , but you can use the Inventory method available in the Plus or Advanced versions.

To get started tracking your equipment, first turn on your inventory tracking:

1. Go to the Gear icon and choose Account and Settings.
2. Select the Sales tab.
3. Click on the Pencil icon in the Products and services section.
4. To ensure your electronics are accounted for with precision, you’ll want to enable both Track quantity and price/rate and inventory quantity on hand.
5. Save the changes.

Once done, follow these steps to add Inventory assets:

1. From the Gear icon, select Products and services.
2. Click on New product/service, then select Inventory item.
3. Fill out the required details, such as Name, Initial quantity on hand, Date, Reorder point, and SKU.
4. After filling in the details relevant to your item, hit Save and close.

For the detailed steps and guidance on what to do next, I've added these articles for your reference:

• Set up and track your inventory in QuickBooks Online
• Add inventory products in QuickBooks Online

If you’d like a second pair of eyes on your setup, our QuickBooks Live Expert Assisted team is ready to jump in. They can walk you through categorizing your equipment and setting up those automated calculations so your books stay accurate without the manual math.

If there’s anything else you need, whether it’s setting up your inventory asset or any QuickBooks concern, just let me know. We're here to help you get your tech tracking dialled in.
 

Hi, Phyllis.

I just wanted to follow up to check if the resolution we provided helped resolve your issue.

Please let us know if everything is now working as expected or if you’re experiencing any problems.

We’ll be glad to assist further if needed.