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barnesandwalkerllc
Level 1

With bank feeds, what payee and accounts can qb automaticlly list the acount when typing in payee

when I download bank statements I have numerous checks  only the check date number and amount come to registar .. can you make it where the account is default for a payee so it speeds up the process?

3 Comments 3
Rose-A
Moderator

With bank feeds, what payee and accounts can qb automaticlly list the acount when typing in payee

Greetings, barnesandwalkerllc.

I'd be happy to help you set an account default for a payee via QuickBooks Desktop.

 

If you wish to set a default account for the payee when downloading bank statements, you can use bank rules in order to memorize and categorize them.

 

Here's how:

 

  1. From Banking menu, Bank Feeds > Bank Feeds Center.
  2. Select Rules in Bank Feeds window.
  3. In the Rules List window, select Manage Rules drop-down then choose Add New.
  4. In Add Rules Details window, provide a Rule Name.
  5. From the Description drop-down, make a selection and in the Description field, type a word or phrase you want to use as the condition for the rule. If you want to create more conditions, select + button.
  6. In Do This section, make the appropriate selection from the drop-down and depending on your selection, enter the Payee name or the Account name.
  7. Select Save.

When you download transactions into your Bank Feeds, they are usually categorized as:

 

  • (Auto) Matched: The downloaded transaction corresponds to the one you’ve entered into this account register in QuickBooks.
  • (Need Your Review) Unmatched: The downloaded transactions don’t match any transaction in this account in QuickBooks.

To add transactions using renaming rules:

 

  1. Mark the box to select a transaction under Need Your Review.
  2. Assign the appropriate payee and account.
  3. From the Action drop-down, choose Quick Add.
  4. In the Rule Creation window that pops up, click OK.
  5. The transaction will be marked Changed by Rules.
  6. To add them to your register, select the CHK category and then from the Batch Actions drop-down, select Add/Approve.

For figures and detailed information, check out this article: https://quickbooks.intuit.com/community/Help-Articles/Use-renaming-rules-for-Bank-Feeds/m-p/200784.

 

Feel free to reach out to me if anything may arise while working with banking feeds in QuickBooks Desktop.

bmowery
Level 1

With bank feeds, what payee and accounts can qb automaticlly list the acount when typing in payee

HELP!   When I go through these steps #3 does not appear. 

  1. In the Rules List window, select Manage Rules drop-down then choose Add New.

     In the Rules List window there is only a list of rules. NO Manage Rules drop down.  What do I do?

Plus I really just want to memorize an account to a payee in my register that I input manually. Can you help with this?

JonpriL
Moderator

With bank feeds, what payee and accounts can qb automaticlly list the acount when typing in payee

Thank you for joining into this thread, @bmowery!

 

Manage Rules is located at the bottom of the Rules List window. It'll be my pleasure to share a few insights and help you from there.

 

To start with, the Bank Rules feature allows you to assign a specific payee and an account when your downloaded banking transaction comes in.

 

That said, you can follow follow the detailed steps outlined by my colleague, @Rose-A, so you can create and start utilizing bank rules.

 

In addition, here's a screenshot for your visual reference so you can locate the Manage Rules button.

 

Capture61.PNG

 

As always, you can visit our Help Articles page for QuickBooks Desktop if in case you need to learn some "How do I" steps.

 

You can always get back to us here in the Community if you have any other questions, We'll be always around ready to help.

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