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Set up time off codes in QuickBooks Time for the Families First Coronavirus Response Act

Use these steps to help team members track paid leave needed for COVID-19 in QuickBooks and QuickBooks Time. (Learn more about the Families First Coronavirus Response Act.)

Under FFCRA, there are three different types of paid leave:

  • Employee National Paid Sick Leave: Your employee is sick and under quarantine with COVID-19.
  • Family National Paid Sick Leave: Your employee is taking care of a family member who is sick or impacted by COVID-19.
  • Family Medical Leave Act Expansion Paid Leave: Your employee is taking leave under the Family Medical Leave Act (FMLA) to care for children under 18 whose school or child care is closed because of COVID-19.

QuickBooks Time Setup Steps

Note: The following options are only available in QuickBooks Time accounts that are integrated with QuickBooks Online. For other accounts, you can create the codes specific to COVID-19 by going to Time Off Codes and selecting Install COVID-19 codes.

First, set up these time off codes and wage items in QuickBooks Online.

Once these are set up in QuickBooks, perform an import from QuickBooks to QuickBooks Time.

Now, the time off codes will appear in QuickBooks Time Time Off.

  • Codes will be assigned for the team members for which they were set up in QuickBooks.
  • Codes will be automatically mapped to the correct pay type in the Payroll Mapping Tool.
  • Codes will not import with pre-setup accruals.

Have employees enter time off hours using the appropriate COVID-19 code. Timesheets will export to QuickBooks as normal.

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