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15 helpful votes

How to pay a subcontractor from time sheet entries

To pay a subcontractor or a vendor for time sheet entries, you can create a report that will total the number of hours worked, then enter a bill or write a check for that vendor.

To create the report:

  1. Select Reports from the left menu.
  2. Enter Time Activities by Employee Detail in the search bar.
  3. Select Customize.
  4. Select a time period under Time Activity Date and adjust the dates or enter the date range in the fields.
  5. In the Filter section, from the Employee drop down list, check the vendor name. Or if you want all of them on one report, check multiple names
  6. Select Run Report.

Note: If the time sheet entries are billable, the Amount column will show what you are charging your customer, and most likely more than you are paying your vendor. This report is usually created to get total hours. (But if you bill your customers the same amount as you pay your vendors, you can use the amount column for the total owed to your subcontractor.) Multiply the number of hours by the hourly rate you pay your subcontractor. You can then either enter a bill (from the Vendor drop down menu) or write a check (from the Banking drop down menu). 

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