Hey there, @ehong33.
Let’s get you back to business and see what options we have for a workflow to enter bills, so there aren’t any duplicates. QuickBooks includes a feature that will alert you if multiple bills are duplicated.
Let me guide you on how to turn the alert on:
- Go to + New icon.
- Click Account and Settings.
- Pick Advanced.
- Locate Other Preferences.
After you can enter and pay bills, you can pay them at the same time. Here’s how:
- Select the + New button.
- Pick Bill.
- From the Vendor ▼ drop-down menu, choose your preferred vendor.
- Locate the Terms ▼ drop-down menu, find your preferred bill’s term.
- Verify the Bill date and specify the Due date for the bill.
- In Bill no. field, enter a number or reference to distinguish this bill from others from the same vendor.
- From the Location ▼ drop-down menu, choose a location to assign the invoice to a specific worksite or business segment. It would be best if you turned on Location tracking to see this field.
- Enter the other needed information under the Category and Item details, then select Save and close.
For more information about entering and paying bills, check this article out:
https://quickbooks.intuit.com/learn-support/en-us/pay-bills/how-to-enter-and-pay-bills/00/186102
Some customers have found this link about payment details and history helpful:
https://quickbooks.intuit.com/learn-support/en-us/pay-bills/payment-details-and-history-in-online-bi...
Should you have other questions, comment below. I’m here to lend a helping hand. I hope you have a wonderful evening.
