Accounts Payable

Hello mlcalhoun,

Thank you for posting in the Community. I'll be more than happy to help you create the bill in one entry.

Deleting paid bills will increase the total credits available if there are payments. You can use the Set Credits option to apply the payments on a single bill.

You may need to calculate the total amount of the payments that don't have bills.

Once you already know the amount, you can follow these steps:

1. Click the Vendors tab at the top menu bar.
2. Select Enter Bills.
3. Enter the necessary information you need.
4. Click Pay Bill.
5. On the prompt message, click Yes.
6. Click Set Credits at the bottom part.
7. Go to the Credits tab and choose all the payments.
8. Click Done.
9. Click Pay Selected Bills.
10. Click Done and select Save & Close.

If you need the details of the deleted bills, you can use the Audit Trail report. This report will show you any changes made by a user to the transactions.

Here's how:

1. Click the Reports tab at the top menu bar.
2. Select Accountant & Taxes.
3. Click Audit Trail.

Please reach out to me here should you need any further help, I'm always available to all your QuickBooks needs.

Don't make One Big Bill; you want to run the Audit Trail and re-enter the bills that are missing. Then open each Bill payment and at the bottom, checkmark ALL the bills that this payment applies to. The Bills each had dates and these are the financial activities that matter. One Big Bill, doesn't return the financial data to what it was.

Reports menu > Accountant & Taxes, Audit Trail report (filter on Bills) or Void/Deleted Transaction Summary.