Accounts Window / Undeposited Funds

Hi there, dillopkd.

You have me to help you record payments without going to the Undeposited Funds account. 

On your QuickBooks file, you can configure the applied settings as to how you want to receive payments. Let me guide you how;

1. From the Edit menu, select Preferences.
2. Go to the Payments tab.
3. Select Company Preferences.
4. Deselect the Use Undeposited Funds as a default deposit to account box.
5. Click OK.

Once you moved the transactions from the Undeposited Funds account to their actual bank accounts, they will reflect on your Chart of Accounts page.

I've also added this article on how to review your accounts to make sure they match your real-life bank and credit card statements:  Reconcile an account in QuickBooks Desktop.

Always know that I'm just a post-away if you need additional assistance with the reconciliation process. Have a good day!

Thanks but that's not what I'm asking about.  I know how to use the Undeposited Funds account, I am asking if there is a way to make it appear in the "Account Balances" window in the upper-right corner of the home page, where you see balances for all the "normal" bank accounts, credit cards, accounts payable, accounts receivable...  I'd like to see how much is on hand awaiting deposit without having to search for it.

Hello, dillopkd. 

I'd like to clarify and elaborate some details about the Account Balances window. I'll also give you an option to help you see the Undeposited Funds account easily. 

The Account Balances window has a set number of accounts to show. Currently, it will only show your bank accounts, Accounts Receivable and Payable accounts, and credit cards. 

We're unable to customize it to add the Undeposited Funds account. Though, I do have an option for you to see the balances easily when viewing the Homepage screen. 

You'll want to switch your view and set your icon bar to the left part of your screen. Simply click the View menu, then select Left Icon Bar. 

Simply click on the View Balances link at the left panel, and check the Undeposited Funds account balance. 

If you don't have it on your list, add it by customizing the view. Here's how: 

1. Click View Balances link, then proceed with the Customize View Balances button.
2. Under Available Accounts, select Other Current Assets.
3. Highlight Undeposited Funds.
4. Click Add, then hit OK.

If you need to reconcile your payments and expenses with your bank accounts, you can check this article for a guide: Reconcile an account in QuickBooks Desktop. 

If you'd like to set other preferences in QuickBooks Desktop or if you need help with other processes, please let me know the details below. I'll hop on to this thread again to help you out.