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Join nowNewbie to QB. My customer pays through ach into my bank account. I download the bank transactions and the payments are present. I entered each invoice in for that customer. How do I link the invoices to that payment that shows it is already in the bank account and not in undeposited funds?
Hello, cc0623.
You’ll need to create a payment transaction in QuickBooks first then match the payment into the downloaded bank transaction.
Here’s how to pay an invoice in QuickBooks.
For additional information on how to match downloaded transactions, please refer to this article: https://quickbooks.intuit.com/community/Banking-and-bank-feeds/Add-and-match-Bank-Feed-transactions/....
Visit us again if there’s anything else we can help you with.
By doing that it creates a duplicate transaction in the register. Then i will have to delete the transaction that already downloaded. Correct? There is no other way to link the payment in my register to the invoice and mark as paid.
Thanks for your quick response, cc0623.
I'm here to share more details with matching ACH bank transaction to an invoice payment in QuickBooks Desktop.
It looks like you've already added the ACH bank transaction into your bank register. If so, you'll want to delete the payment that was manually entered in QuickBooks Desktop. Then, update the posting account of the ACH deposit to Accounts Receivable in the bank register. It will then create a credit on the customer's account. Once done, apply the credit to the invoice.
Let me show you how:
To delete the payment:
To update the posting account of the recently added ACH bank deposit:
To apply the credit to the invoice:
Moving forward you can use the Match to Existing Transaction option to match the downloaded transaction with the invoice previously entered in QuickBooks (refer to the fifth screenshot).
The steps above should help you match the transactions. If you have other questions, I'm here to answer it. Just post it as a comment and I'll take a look at it. Enjoy your day.
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