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Level 1

Apply a cleared deposit to an invoice MAC 2019

Product: QB Desktop for MAC 2019


How do I apply a reconciled deposit to an outstanding invoice?


When trying to edit the deposit I get a warning that customer has an outstanding invoice and I need to receive payment first, however, this only allows me to apply a payment to invoice in undeposited funds or an account, which I tried and went back to edit deposit and invoice now shows as being paid. Help...


Thank you! 

1 Comment

Apply a cleared deposit to an invoice MAC 2019

We'll have to edit the deposit to Accounts Receivable, marychurch.


This way, we can link the deposit to the invoice. I'll show you how:


  1. From the Customers menu, select Customer Center.
  2. Locate the customer.
  3. Double-click the payment to be modified.
  4. In the DEPOSIT TO drop-down, select Accounts Receivable.
  5. Select Save & Close.


Afterward, we're good to link it to the invoice.


  1. Select Receive Payments from the Customers menu.
  2. Select from whom you've received this amount.
  3. Tick the deposit.
  4. Click Save & Close.


Once you're ready to reconcile, you can check this article for the detailed steps to do it: Reconcile an account.


I'm just a post away if you still need help!

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