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Apply Deposits to Invoice

I have several deposits that were not applied to invoices.  The are in the undeposited funds account and I need to apply them to an invoice.  How is this done?


1 Comment
QuickBooks Team

Re: Apply Deposits to Invoice

Hello there, @Work31.


I'll help ensure you'll be able to the deposits to your open invoices.


First, can I verify if what QuickBooks subscription you're using? If you're using QuickBooks Online (QBO), you can link the deposits by following the steps provided below.


You have to locate the deposit and change the account associated to Accounts Receivable (if it's linked to a different account).

  1. Open the deposit/s.
  2. Go to the Add funds to this deposit section and change the account to Accounts Receivable under the Account column.
  3. Click Save and close.

Once completed, record a Receive Payment and link the Deposit from there.


  1. Go to the Plus (+) icon.
  2. Click on Receive Payment under Customers.
  3. On the Receive Payment page, select a customer.
  4. Look for the open invoice under the Outstanding Transactions section.
  5. Go to the Credits section. 
  6. Select the deposit to link it as an invoice payment.
  7. Click Save and close.

After following the steps provided, you should now be able to link/apply the deposits to your open invoices.


You can also check this article for additional reference: How to link a deposit to an invoice.


Let me know if you have any other questions about applying deposits to invoices, I'm always here to help. Wishing you the best!