Apply existing deposit in bank account to existing invoice

Good to see you here, myaloq.

I'm here to make sure you'll be able to apply a deposit to an invoice in QuickBooks Desktop. 

To start, you'll need to set the Deposit To drop-down menu to your bank account when recording the sales receipt. 

Next, let's create a bank deposit to the correct bank account by following these steps:

1. Click Banking menu then select Make Deposits.
2. From the Deposit To drop-down, choose your bank account.
3. Add any other information such as memo or transaction details. 
4. Enter the amount and hit Save & Close.

Now, match the record to the transaction you downloaded from your online bank register's list:

1. Go to the Banking menu again, then hover on Bank Feeds.
2. Select Bank Feeds Center.
3. Select your bank account. 

For more information about matching transactions in QBDT, consider checking out this article: Add and match Bank Feed transactions in QuickBooks Desktop.

You may want to consider mastering the reconcile workflow in QuickBooks. This way, you'll be able to make sure your books are accurate.

Reply to this thread if you need help from us about managing your customer transactions in QuickBooks Desktop. I'll always be right here to help you anytime you need us. Just let us know.

Hi LeizyIM

Thank you for your responser. Yes, I do know how to do that by entering the deposit manually and then it will match with the bank feed. BUT, I was thinking that the main purpose of bank feed is to cut on data entry. It does work with payments nicely. I create rules to match the description in the bank feed to a name in the desktop app and it by that it assigns the expense account automatically. Nice. BUT, for deposits as you proposed, I still enter the deposit manually, and then it will match it with the bank feed. It would be nice to have a way to identify the deposit in the bank feed (which i did by entering account = accounts receivables and Job.Customer) and then it would let me select the invoice and I am done. OR after it is approved, and added to bank register, to be able to assign it to an existing invoice.

Best

myaloq

Thanks, I will send feedback. 

The feature can even be more "generic". Meaning, after you use the bank feed and add the deposit to the QB bank account, then edit the deposit and there, allow to select an invoice to assign it. This will help both for working with the bank feed as well as manual entering deposit to the bank first and then assigning it to a past due invoice. 

Best