Connect with and learn from others in the QuickBooks Community.
Join nowHello--
We received a payment from a client to be applied to future invoices--a pre-payment, if you will. My manager had created invoices for this payment, and I received the payment for these invoices--no problem. I have deposited the check into the bank already. But now my manager has told me that this payment is a pre-payment for forthcoming invoices, instead of going to those invoices already sent. Note: the invoices my manager sent to our client were not QuickBook invoices--they were Word docs--so they aren't attached to QuickBooks. Usually, once he creates the Word docs and send them off, I create invoices in QuickBooks to be able to receive the payments, which is what I did here.
Can I delete those QB invoices that I created and the payment associated with them and create new (future) invoices and receive those payments, associating that same check number with them? Or do I need to do something completely different?
Thank you in advance!
Solved! Go to Solution.
It's nice to see you here, @Gina T,
I can help you further with recording your invoices and pre-payments. If you want to mark the invoices as unpaid, you can simply remove the payment from it. This way, you don't have to delete the invoice and recreate it.
To delete a payment, follow the steps below:
Also, to record a pre-payment, you may set up a retainer deposit so you can apply it at a later time. Here are the steps to do that:
Step 1: Create a trust liability bank account: (optional)
Step 2: Create a trust liability account:
Step 3: Create a product or service item that uses the trust liability account
To get more information about this, see this article: Record a retainer or deposit
If you have other questions about this, please let me know in the comment below. I'll be right here to share some more information about sales and payments. Have a nice day!
It's nice to see you here, @Gina T,
I can help you further with recording your invoices and pre-payments. If you want to mark the invoices as unpaid, you can simply remove the payment from it. This way, you don't have to delete the invoice and recreate it.
To delete a payment, follow the steps below:
Also, to record a pre-payment, you may set up a retainer deposit so you can apply it at a later time. Here are the steps to do that:
Step 1: Create a trust liability bank account: (optional)
Step 2: Create a trust liability account:
Step 3: Create a product or service item that uses the trust liability account
To get more information about this, see this article: Record a retainer or deposit
If you have other questions about this, please let me know in the comment below. I'll be right here to share some more information about sales and payments. Have a nice day!
I think this is going to work for me. If I run into any problems, I'll come back and ask for help.
Thank you, Jen!! (:
I think this is going to work for me. If I have any problems, I'll come back and ask for help.
Thank you, Jen!! (: